Executive Assistant, Nursing Operations & Compliance

University of California - Irvine Health; Placentia (CA); On-site; USD 52,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Sick and vacation time

Retirement savings plans

Discounts and perks

Job summary

University of California, Irvine Health in Placentia, CA is seeking a Temporary Full-Time Executive Assistant to support timekeeping, compliance, and documentation for a leadership team in a fast-paced healthcare setting. You will administer the timesheet system, maintain education records and professional licenses, and assist with LOA, Workers' Comp, and regulatory readiness.

You’ll also participate in department meetings, prepare notes, and help with discharge reconciliation and operational

Qualifications

• Experience in administrative or office support roles.
• Proficiency with digital timekeeping/payroll systems and record-keeping software.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication for interdisciplinary coordination.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Administer timesheet system; entering and correcting employee time.
• Assist leadership nurses by maintaining education records and licenses.
• Support LOA, Workers' Comp, and regulatory readiness efforts.
• Participate in department meetings; prepare and maintain meeting notes.
• Handle discharge reconciliation and operational escalations.

Skills

Administrative experience

Office support

Timekeeping systems

Record-keeping software

Organizational skills

Written & verbal communication

English proficiency

Tools

API timekeeping systems

Job description

University of California, Irvine Health in Placentia, CA is seeking a Temporary Full-Time Executive Assistant to support timekeeping, compliance, and documentation for a leadership team in a fast-paced healthcare setting. You will administer the timesheet system, maintain education records and professional licenses, and assist with LOA, Workers' Comp, and regulatory readiness.

You’ll also participate in department meetings, prepare notes, and help with discharge reconciliation and operational