Nursing Office Coordinator

Apploi; New York (NY); On-site; USD 37,000 - 52,000; Full time

Job summary

Easthaven Nursing & Rehabilitation Center in Bronx, NY is seeking an organized Nursing Secretary to provide essential administrative support to the nursing department and leadership. The role involves maintaining records, coordinating communications, and assisting with daily nursing operations.

Responsibilities include handling calls, preparing reports, organizing admissions/discharges, and ensuring accurate data entry in electronic systems.

Qualifications

• High school diploma or equivalent required.
• Previous administrative or secretarial experience preferred.
• Experience in a nursing home, healthcare setting, or nursing department strongly preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Professional telephone manner and effective written and verbal communication skills.
• Proficiency with Microsoft Office, email, and data entry; experience with electronic medical records preferred.
• Ability to work independently and communicate effectively with residents, families, and staff.

Responsibilities

• Provide clerical and administrative support to the Director of Nursing and nursing management team.
• Answer telephone calls, take messages, and direct inquiries to the appropriate staff.
• Prepare and maintain nursing reports, logs, correspondence, and departmental files.
• Assist with organizing admission, transfer, and discharge paperwork.
• Scan, copy, file, and enter information into electronic systems accurately and promptly.
• Help coordinate resident appointments, transportation, and related paperwork as assigned.
• Track outstanding documentation and follow up with the appropriate departments.
• Assist with meeting preparation, calendars, and staff communications.
• Maintain confidentiality of resident and employee information.
• Perform other administrative duties as assigned.

Education

High school diploma or equivalent

Tools

Microsoft Office

Email

Data entry

Electronic Medical Records

Job description

Easthaven Nursing & Rehabilitation Center in Bronx, NY is seeking an organized Nursing Secretary to provide essential administrative support to the nursing department and leadership. The role involves maintaining records, coordinating communications, and assisting with daily nursing operations.

Responsibilities include handling calls, preparing reports, organizing admissions/discharges, and ensuring accurate data entry in electronic systems.