Medical Records/Unit Secretary

Medford Multicare Center; New York (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Northern Manhattan Rehab and Nursing Center in New York, NY is seeking an experienced Medical Records/Unit Secretary to support our Nursing Department and ensure accurate, timely documentation within a fast-paced healthcare environment.

The ideal candidate is professional, punctual, detail-oriented, and able to multitask. Responsibilities include organizing records, HIPAA compliance, chart audits, admissions/discharges, and collaboration with staff to maintain smooth daily operations.

Qualifications

• High School Diploma or equivalent required.
• Proficiency in Microsoft Office.
• Minimum of two years clerical experience in healthcare preferred.
• Excellent oral and written communication skills.
• Strong attendance and punctuality.
• CNA certificate preferred but not required.

Responsibilities

• Organize and maintain resident medical records in line with regulations.
• Oversee release, storage, archiving, and transcription of records per HIPAA.
• Collaborate with nursing, clinical, and administrative staff for timely documentation.
• Prepare, distribute, and mail reports and documents as directed.
• Answer phones professionally and provide information per nursing home regulations.
• Manage electronic and paper medical records systems.
• Process admissions, discharges, and transfers.
• Abstract, analyze, audit, and code medical records promptly.
• Assist with chart audits and regulatory surveys.
• Additional duties as assigned.

Skills

Communication skills

Multitasking

Attention to detail

Records management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Now Hiring: Medical Records/Unit Secretary in New York, NY

Northern Manhattan Rehab and Nursing Center is seeking an experienced and highly organized Secretary to support our Nursing Department. This position plays a vital role in ensuring smooth daily operations in a fast-paced, dynamic healthcare environment. The ideal candidate is professional, punctual, detail-oriented, and able to multitask effectively.

Responsibilities of Medical Records/Unit Secretary:

• Organize and maintain complete, accurate, and up to date resident medical records in accordance with federal, state, and facility regulations

• Oversee the release, storage, archiving, and transcription of medical records in compliance with HIPAA standards

• Collaborate with nursing, clinical, and administrative staff to ensure timely documentation

• Promote cooperative and professional relationships with residents, families, staff, vendors, and healthcare partners

• Prepare, duplicate, distribute, and mail reports, letters, and documents as directed

• Answer telephones professionally and provide information in accordance with nursing home regulations, referring complex inquiries to appropriate personnel

• Manage electronic and paper medical records systems.

• Process admissions, discharges, and transfers

• Abstract, analyze, audit, and code medical records promptly

• Assist with chart audits and regulatory surveys

• Additional duties as assigned

Qualifications:

• High School Diploma or equivalent

• Proficiency in Microsoft Office

• Minimum of two (2) years of clerical experience, preferably in a healthcare or nursing home setting

• Experience with proofreading, cross-indexing, and filing

• Excellent oral and written communication skills

• Strong attendance and punctuality are required

• CNA certificate preferred but not required

What We Offer:

• Supportive and collaborative work environment

• Opportunity to work in a respected Skilled Nursing Facility

• Competitive compensation based on experience

07/24/2026