Medical Records & Unit Secretary - NY Nursing Facility

Medford Multicare Center; New York (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Northern Manhattan Rehab and Nursing Center in New York, NY is seeking an experienced Medical Records/Unit Secretary to support our Nursing Department and ensure accurate, timely documentation within a fast-paced healthcare environment.

The ideal candidate is professional, punctual, detail-oriented, and able to multitask. Responsibilities include organizing records, HIPAA compliance, chart audits, admissions/discharges, and collaboration with staff to maintain smooth daily operations.

Qualifications

• High School Diploma or equivalent required.
• Proficiency in Microsoft Office.
• Minimum of two years clerical experience in healthcare preferred.
• Excellent oral and written communication skills.
• Strong attendance and punctuality.
• CNA certificate preferred but not required.

Responsibilities

• Organize and maintain resident medical records in line with regulations.
• Oversee release, storage, archiving, and transcription of records per HIPAA.
• Collaborate with nursing, clinical, and administrative staff for timely documentation.
• Prepare, distribute, and mail reports and documents as directed.
• Answer phones professionally and provide information per nursing home regulations.
• Manage electronic and paper medical records systems.
• Process admissions, discharges, and transfers.
• Abstract, analyze, audit, and code medical records promptly.
• Assist with chart audits and regulatory surveys.
• Additional duties as assigned.

Skills

Communication skills

Multitasking

Attention to detail

Records management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Northern Manhattan Rehab and Nursing Center in New York, NY is seeking an experienced Medical Records/Unit Secretary to support our Nursing Department and ensure accurate, timely documentation within a fast-paced healthcare environment.

The ideal candidate is professional, punctual, detail-oriented, and able to multitask. Responsibilities include organizing records, HIPAA compliance, chart audits, admissions/discharges, and collaboration with staff to maintain smooth daily operations.