Nursing Dept Admin & Credentialing Coordinator

FFF_Enterprises; Temecula (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

FFF Enterprises in Temecula, CA seeks an Administrative Assistant to support Nufactor, Pharmacy, Nursing, Customer Service and Operations. You will maintain licensing databases, assist with agreements, onboarding, and credentialing, and provide clerical support to nursing staff.

The role requires strong Microsoft Office skills, confidentiality per HIPAA, excellent communication, and the ability to manage multiple tasks with accuracy.

Qualifications

• High School Diploma or equivalent; and minimum of one (1) year of directly related administrative experience.
• Proficient with Microsoft PowerPoint, Word, and Excel.
• Basic understanding of Internet technologies.
• Excellent verbal and written communication with customers and management.
• Strong organizational skills and ability to present data clearly.
• Ability to perform work with a high degree of accuracy.
• Ability to prioritize and track multiple projects to ensure deadlines are met.
• Ability to participate on and work as an integral member of a team.
• Ability to exercise discretion and maintain confidentiality to the level of required HIPAA standards.

Responsibilities

• Maintain a current database of nursing licenses, liability insurance, and CPR expiration dates; follow up to prevent lapse.
• Assist in obtaining Business Associate Agreements and Infusion Service Agreements; forward for review.
• Maintain copies of nursing contracts in MedForce.
• Maintain agency list in Alayacare; complete onboarding/offboarding forms.
• Collaborate with Clinical Nurse Coordinators to onboard new agencies.
• Maintain a current nursing spreadsheet.
• Track HHAs/INCs for annual recredentialing.
• Support annual credentialing process for agencies; update nursing spreadsheet.
• Provide administrative services to nursing staff as needed.
• Collaborate with Clinical Nurse Coordinators on rate increases and contract updates.
• Maintain MedPro spreadsheet by monthly communications with HHAs for current license data.
• Upload Nursing Skills Assessment forms into Medforce.
• Pursue process improvements and service quality for internal/external customers.
• Interface with customers including Independent Contracted Nurses and Home Health Agencies.
• Adhere to all company policies; comply with Federal and State regulations.
• Display professionalism and loyalty to company values.
• Share knowledge to improve on-the-job effectiveness.
• Work effectively with coworkers and customers; communicate progress and issues.
• Comply with Injury and Illness Prevention Program; work safely and report hazards.
• Ensure conduct aligns with Compliance Program Policies; report concerns.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

HIPAA confidentiality

Independent work

Problem solving

Team player

Education

High School Diploma or equivalent

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

FFF Enterprises in Temecula, CA seeks an Administrative Assistant to support Nufactor, Pharmacy, Nursing, Customer Service and Operations. You will maintain licensing databases, assist with agreements, onboarding, and credentialing, and provide clerical support to nursing staff.

The role requires strong Microsoft Office skills, confidentiality per HIPAA, excellent communication, and the ability to manage multiple tasks with accuracy.