Executive Administrative Partner to Chief Nursing Officer

Fortuna Chamber; California; On-site; USD 55,000 - 70,000; Full time

Job summary

Fortuna Chamber in California seeks an administrative assistant to support the Chief Nursing Officer and Nursing Department. You will coordinate calendars, prepare minutes, manage confidential files, and assist with regulatory and accreditation readiness in a fast-paced healthcare setting.

This role requires strong organization, professional communication, discretion, knowledge of medical terminology, and proficiency with office software and hospital information systems.

Qualifications

• High school diploma or equivalent.
• Knowledge of medical terminology.
• Current EMT or CNA certification (can acquire within 1 year of hire).
• BLS certification.

Responsibilities

• Provide professional, courteous service to patients, families, colleagues, medical staff, leaders, and visitors.
• Provide day-to-day administrative support to the CNO, including calendar coordination and document preparation.
• Coordinate meetings, prepare agendas, take minutes, and track action items and deadlines.
• Maintain organized, secure electronic and paper files and protect confidential information.
• Prepare, proofread, scan, copy, file and distribute reports, forms, and presentations.
• Support regulatory, accreditation, and survey readiness by organizing records and materials.
• Provide clerical and operational support to Emergency Department and other nursing areas as needed; patient-care duties only when trained and authorized.
• Communicate effectively with nursing managers, staff, providers, patients, and other departments; route requests appropriately.
• Participate in team meetings, committees, and organizational initiatives; demonstrate dependability.

Skills

Professional communication

Organizational skills

Discretion & confidentiality

Medical terminology

Office software

Hospital IT systems

Education

High school diploma

EMT or CNA certification

BLS certification

Tools

Microsoft Office Suite

Hospital information systems

EMR/EHR systems

Job description

Fortuna Chamber in California seeks an administrative assistant to support the Chief Nursing Officer and Nursing Department. You will coordinate calendars, prepare minutes, manage confidential files, and assist with regulatory and accreditation readiness in a fast-paced healthcare setting.

This role requires strong organization, professional communication, discretion, knowledge of medical terminology, and proficiency with office software and hospital information systems.