Nursing Dept Admin Assistant: Liaison, Payroll & QA

Meadows of Wickenburg; Brookline (MA); On-site; USD 34,000 - 48,000; Full time

Job summary

Bournewood Hospital in Brookline, MA seeks a Nursing Department Administrative Assistant to support the Chief Nursing Officer and ensure smooth operation of the Nursing Department. This full-time role handles correspondence, scheduling, payroll processing every two weeks, and daily office functions.

You will liaise with units and other departments, prepare regulatory reports with the Director of Quality, manage mail, maintain supplies, and assist with meetings and information requests.

Qualifications

• High School Diploma required; higher degree preferred.
• Prior administrative experience in a hospital or office setting.
• Excellent typing, editing and organizational skills.
• Solid command of English spelling and grammar; discreet handling of information.
• Ability to sit for long periods and operate standard office equipment.

Responsibilities

• Act as department liaison to ensure smooth communication between the CNO’s office, units and departments.
• Collaborate with the Quality Director to develop QI reports for regulatory agencies.
• Answer phones and forward messages; process payroll biweekly for department staff.
• Order monthly supplies and maintain inventory; prepare documents for information requests.
• Track injury reports and send to HR; ensure DMH form compliance with Director of Quality.
• Manage daily mail distribution and monitor emergency bag content and supplies.
• Assist with meeting invites and other administrative tasks; perform other duties as assigned.

Skills

Administrative experience

Typing

Organizational skills

English grammar

Confidentiality

Initiative

Office procedures

Education

High School Diploma

Job description

Bournewood Hospital in Brookline, MA seeks a Nursing Department Administrative Assistant to support the Chief Nursing Officer and ensure smooth operation of the Nursing Department. This full-time role handles correspondence, scheduling, payroll processing every two weeks, and daily office functions.

You will liaise with units and other departments, prepare regulatory reports with the Director of Quality, manage mail, maintain supplies, and assist with meetings and information requests.