BWH Nursing Department Administrative Assistant

Meadows of Wickenburg; Brookline (MA); On-site; USD 34,000 - 48,000; Full time

Job summary

Bournewood Hospital in Brookline, MA seeks a Nursing Department Administrative Assistant to support the Chief Nursing Officer and ensure smooth operation of the Nursing Department. This full-time role handles correspondence, scheduling, payroll processing every two weeks, and daily office functions.

You will liaise with units and other departments, prepare regulatory reports with the Director of Quality, manage mail, maintain supplies, and assist with meetings and information requests.

Qualifications

• High School Diploma required; higher degree preferred.
• Prior administrative experience in a hospital or office setting.
• Excellent typing, editing and organizational skills.
• Solid command of English spelling and grammar; discreet handling of information.
• Ability to sit for long periods and operate standard office equipment.

Responsibilities

• Act as department liaison to ensure smooth communication between the CNO’s office, units and departments.
• Collaborate with the Quality Director to develop QI reports for regulatory agencies.
• Answer phones and forward messages; process payroll biweekly for department staff.
• Order monthly supplies and maintain inventory; prepare documents for information requests.
• Track injury reports and send to HR; ensure DMH form compliance with Director of Quality.
• Manage daily mail distribution and monitor emergency bag content and supplies.
• Assist with meeting invites and other administrative tasks; perform other duties as assigned.

Skills

Administrative experience

Typing

Organizational skills

English grammar

Confidentiality

Initiative

Office procedures

Education

High School Diploma

Job description

Job Details: Job Location: Bournewood Hospital - Brookline, MA, Position Type: Full Time, Salary Range: $25.00 - $35.00Hourly, The Nursing Department Administrative Assistant works with the Chief Nursing Officer (CNO) to ensure smooth operation of the Nursing Department.

Key Responsibilities:

• Act as department liaison to ensure smooth communication between the office of the CNO, units, and all other departments throughout the hospital.
• Collaborate with the Director of Quality to develop QI reports and forms to meet requirements from regulatory agencies.
• Answering phones, taking and forwarding messages.
• Process payroll electronically every two weeks for all staff in the department.
• Order monthly stationary supplies and maintain inventory.
• Prepare documents as requested to respond to information requests or correspondence for Nursing Department (internal and external).
• Track employee injury reports and send to HR when completed.
• Works with Director of Quality to review for compliance of all Department of Mental Health (DMH) restraint/seclusion forms.
• Responsible for daily mail distribution within the department including outgoing and incoming mail.
• Monitor emergency bag content and ensure new bag is ready when needed.
• Monitor vital sign equipment for the units. Order and provide new supplies as needed.
• Perform all tasks in a professional manner.
• Assist in meeting invites or other administrative tasks, as assigned.
• Other duties as requested by Supervisor.

Qualifications:

• High School Diploma required. Higher degree preferred.
• Prior administrative experience
• Excellent computer typing, editing and organizational skills. Knowledgeable in all general office procedures.
• Command of basic English including spelling, grammar, and creative writing skills.
• Demonstrated ability to be tactful and diplomatic.
• Takes initiative and follows detailed directives with accuracy.
• Can ensure confidentiality.
• Must be able to sit for up to 8 hours.
• Must be able to see and speak clearly.
• Must be able to use a computer, telephone, copy machine, etc.
• Must be able to walk up and down stairs.