Administrative Nursing Clerk

Achieve Rehab and Nursing; Village of Liberty (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Supportive team environment

Growth and development opportunities

Meaningful work supporting resident &

Job summary

Achieve Rehab & Nursing Facility is seeking an Administrative Nursing Clerk to join the HR/Scheduling Department. This role supports daily staffing operations, onboarding, hiring processes, and medical records management in a fast-paced healthcare setting.

The ideal candidate is highly organized with strong communication skills and attention to confidentiality. Healthcare administration experience is a plus, and proficiency with Microsoft Office is required.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Ability to work independently while collaborating with multiple departments.

Responsibilities

• Assist HR/Scheduling Director with daily staffing and scheduling operations.
• Support hiring processes including applicant communication and onboarding paperwork.
• Maintain employee personnel files and ensure documentation accuracy.

Skills

Organizational skills

Multitasking

Communication

Customer service

Independent worker

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Administrative Nursing Clerk – HR/Scheduling Department

Achieve Rehab & Nursing Facility is seeking a highly organized, detail-oriented Administrative Nursing Clerk to join our HR/Scheduling Department. This position works directly under the HR/Scheduling Director and plays a vital role in supporting daily staffing operations, employee onboarding, hiring processes, and medical records management.

This is an excellent opportunity for someone who enjoys working in a fast-paced healthcare environment and has strong administrative and communication skills.

Essential Responsibilities:

• Assist the HR/Scheduling Director with daily staffing and scheduling operations.

• Support the hiring process, including applicant communication, interview scheduling, onboarding paperwork, and new hire orientation preparation.

• Maintain employee personnel files and ensure documentation is accurate and compliant.

• Assist with medical records filing, organization, and document management.

• Prepare, scan, file, and maintain confidential employee and resident records.

• Assist with tracking required certifications, licenses, and mandatory education.

• Provide clerical support for HR, scheduling, and nursing administration.

• Answer phones, respond to employee inquiries, and direct questions appropriately.

• Assist with staffing calls and schedule adjustments as needed.

• Complete data entry and maintain spreadsheets and reports.

• Perform other administrative duties as assigned to support the HR/Scheduling Department.

Qualifications:

• High school diploma or equivalent required.

• Previous administrative or clerical experience preferred.

• Healthcare, long-term care, or HR experience is a plus.

• Strong organizational and multitasking abilities.

• Excellent communication and customer service skills.

• Proficiency with Microsoft Office (Word, Excel, Outlook).

• Ability to maintain confidentiality and handle sensitive information professionally.

• Ability to work independently while collaborating effectively with multiple departments.

What We Offer:

• Competitive pay

• Supportive team environment

• Opportunities for growth and professional development

• Meaningful work that directly supports resident care and staff success

If you are dependable, organized, and looking to build a career in healthcare administration, we'd love to hear from you!