Notary-Eligible Administrative Assistant (On-Site)

McCalla Raymer Leibert Pierce, LLP; New Orleans (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP is seeking an administrative professional for an on-site, full-time role in New Orleans. You will handle mail, reception, scanning, filing and filing of legal documents while supporting attorneys in a fast-paced environment.

Notary or plans to become one is required. Strong communication, organization, and customer service skills are essential for success in this team-oriented office.

Qualifications

• Must have excellent verbal and written communication skills.
• Must be proficient in MS Office and able to use case systems.
• Must provide exceptional customer service and work well in a team.

Responsibilities

• Notarizing documents from time to time.
• Providing reception, answering and routing calls on a multi-line phone system.
• Document scanning, copying and mailing.
• Filing and recording legal documents.
• Working independently in the office at times with department support always available.
• Consistently and accurately updating case management systems.
• Retrieving and responding to clients and internal requests via phone or email.
• Learning basic legal documents and terminology.
• Ensuring timely, courteous responses to a high volume of email.
• Providing exceptional customer service to clients at all levels.

Skills

Verbal communication

Written communication

Customer service

Team collaboration

Organizational skills

Multi-tasking

Self-motivated

Attention to detail

Education

High school diploma

College degree preferred

Recent college grad / 4–5 years experience

Tools

MS Office

Case management system

Job description

McCalla Raymer Leibert Pierce, LLP is seeking an administrative professional for an on-site, full-time role in New Orleans. You will handle mail, reception, scanning, filing and filing of legal documents while supporting attorneys in a fast-paced environment.

Notary or plans to become one is required. Strong communication, organization, and customer service skills are essential for success in this team-oriented office.