Administrative Assistant

McCalla Raymer Leibert Pierce LLP; New Orleans (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

McCalla Raymer Leibert Pierce LLP in New Orleans, Louisiana, seeks a full-time, on-site Administrative Assistant to support reception, mail, scanning, filing, and general office duties. A notary or plan to take the notary exam is required; no legal experience necessary.

The role requires strong communication, organizational skills, and the ability to work independently or with a team, with a focus on confidentiality and exceptional customer service.

Qualifications

• Excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Must be able to work with others in a congenial and team-oriented manner.
• Must be self-motivated.
• Must possess exceptional organizational skills; ability to multi-task and adapt to change.
• Must have excellent attention to detail.

Responsibilities

• Notarizing documents from time to time.
• Providing reception, answering and routing calls on a multi-line phone system.
• Document scanning, copying and mailing.
• Filing and recording legal documents.
• Working independently in the office with department support.
• Consistently updating case management systems.
• Retrieving and responding to client and internal firm requests via phone or email.
• Learning basic legal documents and terminology.
• Ensuring timely, courteous responses to a high volume of email correspondence.
• Providing exceptional customer service to clients at all levels of interaction.
• Providing support to attorneys in a high-volume, time-sensitive atmosphere.
• Maintaining confidentiality of client and borrower information and firm processes.
• Performing other duties as needed.
• Ability to carry 10 pounds or more

Skills

Verbal & written communication

Customer service

Self-motivated

Teamwork

Attention to detail

Education

High school diploma required

College degree strongly preferred

4–5 years of relevant experience

Tools

MS Office

Job description

Description

SUMMARY:

This full-time on-site position is focused on administrative responsibilities including inbound and outbound physical mail, reception, copying, scanning, filing legal documents, front desk, and other administrative tasks. In this position you will need a strong work ethic and be able to work well both independently as well as in a team environment. This is a full-time on-site position in our office in New Orleans, Louisiana. Candidate must be a notary or have concrete plans to take the notary exam. No legal experience necessary.

RESPONSIBILITIES:

• Notarizing documents from time to time.
• Providing reception, answering and routing calls on a multi-line phone system.
• Document scanning, copying and mailing.
• Filing and recording legal documents.
• Working independently in the office at times with department support always available.
• Consistently and accurately updating case management systems.
• Retrieving and responding to a variety of clients and internal firm requests via phone or email.
• Learning basic legal documents and terminology.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Maintaining strict confidentiality of client and borrower information and firm processes.
• Performing other duties and responsibilities as needed.
• Ability to carry 10 pounds or more

KNOWLEDGE, SKILLS & ABILITIES:

• Must have excellent verbal and written communication skills.
• Must have proficiency in MS Office suite.
• Must be committed to providing exceptional customer service.
• Must be able to work with others in a congenial and team-oriented manner.
• Must be self-motivated.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Must have excellent attention to detail.

EDUCATION:

• High school degree required.
• College degree strongly preferred.
• Must have recently graduated from college or have 4-5 years of relevant experience.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a full-time position Monday through Friday 8:00am to 5:00pm.

We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments.

Because of the high volume of calls received, only qualified candidates will be contacted for consideration

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position

All applicants applying for U.S. job openings must be authorized to work in the United States.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.