Nonprofit Operations Manager

Placements24; United States; Hybrid; USD 26,000 - 33,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive salary and benefits

Professional development

Educational development initiatives

Collaborative work environment

Job summary

Placements24 is seeking a highly organized Nonprofit Operations Manager to oversee administrative and operational functions for a well-established educational nonprofit in Paarl, Western Cape. You will manage facilities, IT, HR support, financial administration, and compliance to enable program success.

The role requires leadership, attention to detail, and commitment to the nonprofit sector. A Bachelor's degree in business-related field and 4+ years in operations or admin is preferred.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 4+ years in operations management or related role in non-profit preferred.
• Strong understanding of HR, finance, IT, and facilities management in non-profit context.

Responsibilities

• Oversee day-to-day administrative and operational functions.
• Manage office facilities and ensure a safe, functional work environment.
• Supervise IT infrastructure and systems for staff support.
• Support HR functions including recruitment, onboarding, and payroll administration.
• Oversee budgeting, financial reporting, and accounting procedures with finance staff.
• Ensure compliance with legal, regulatory, and grant requirements.
• Develop and implement operational policies to improve efficiency.
• Manage vendor relationships and service contracts.
• Coordinate logistics for events and meetings.
• Support program staff with operational resources and assistance.
• Contribute to strategic planning from an operational perspective.

Skills

Leadership

Organizational skills

Communication

HR & Admin

Finance & Accounting

IT & Facilities

Problem solving

Collaboration

Education

Bachelors in Business Admin/Management

Tools

MS Office

HRIS

Accounting software

Job description

About the Role

Our client, a well-established non-profit organization dedicated to educational development, is seeking a highly organized and efficient Nonprofit Operations Manager to oversee their administrative and operational functions in Paarl, Western Cape . This role is crucial for ensuring the smooth and effective running of the organization, supporting its mission and programs. You will be responsible for managing day-to-day operations, including facilities, IT, human resources support, financial administration, and compliance. The ideal candidate will possess strong leadership skills, a keen eye for detail, and a commitment to supporting the non-profit sector. This is a fantastic opportunity to contribute to the operational excellence of an organization making a difference in the Paarl community and beyond.

Key Responsibilities

• Oversee the day-to-day administrative and operational functions of the organization.
• Manage office facilities, ensuring a safe, functional, and productive work environment.
• Supervise IT infrastructure and systems, ensuring reliable technology support for staff.
• Support HR functions, including recruitment processes, onboarding, payroll administration, and employee relations.
• Oversee budgeting, financial reporting, and general accounting procedures in coordination with finance staff/partners.
• Ensure compliance with all relevant legal, regulatory, and grant-specific requirements.
• Develop and implement operational policies and procedures to improve efficiency.
• Manage vendor relationships and service contracts.
• Coordinate logistics for organizational events and meetings.
• Support program staff by providing necessary operational resources and assistance.
• Contribute to strategic planning from an operational perspective.

Requirements

• Minimum of 4 years of experience in operations management, administration, or a related role, preferably within the non-profit sector.
• Strong understanding of non-profit operations, including HR, finance, IT, and facilities management.
• Excellent organizational and planning skills, with the ability to manage multiple priorities effectively.
• Proficiency in MS Office Suite and experience with relevant operational software (e.g., HRIS, accounting software).
• Strong problem-solving and decision-making abilities.
• Excellent communication and interpersonal skills.
• Knowledge of South African labor laws and non-profit compliance regulations.
• Ability to work collaboratively with staff at all levels.
• Detail-oriented and committed to accuracy and efficiency.
• A relevant Bachelor's degree in Business Administration, Management, or a related field.

Benefits

• Opportunity to play a key role in the operational success of a mission-driven organization.
• Hybrid work arrangement providing flexibility.
• Competitive salary and benefits package.
• Professional development and training opportunities.
• A collaborative and supportive work environment in Paarl .
• Contribute to educational development initiatives.