Nonprofit Operations & Grants Specialist

HigherRing Inc.; United States; Remote; USD 34,000 - 37,000; Full time

Job summary

HigherRing Inc. is seeking a Client Specialist - Business Operations to support a nonprofit client, handling compliance, HR support, grants management, and administrative systems.

The role collaborates with leadership and reports to the Board, with a focus on maintaining efficient operations and leveraging AI tools to improve workflows. The position requires 3+ years in nonprofit operations, strong communication skills, detail orientation, and proficiency with tools like Zoho, as well as an

Qualifications

• Fluency in spoken and written English (second language a plus)
• Strong communication and problem-solving ability
• Proactive self-starter with excellent judgment
• Highly detail-oriented with strong organization skills
• Strong tech proficiency across browsers, tabs, and tools
• Hands-on experience using AI tools (such as Gemini or Claude) for drafting, research, and admin tasks
• Able to review AI-generated work for accuracy and protect sensitive information when using AI
• Interest in finding new ways AI can make workflows more efficient
• 3+ years in nonprofit operations, administration, or a similar role
• Experience with grant writing and grant reporting
• Working knowledge of HR practices and employment law compliance
• Familiarity with nonprofit registration, reporting, and tax-exempt requirements
• Comfortable evaluating and improving software tools and workflows
• Strong organization and attention to detail
• Clear writer and communicator
• Able to manage many tasks and deadlines independently
• Reliable home workspace: quiet, distraction-free, with a closing door
• Hard-wired Ethernet connection; minimum 50Mbps download / 5Mbps upload speeds

Responsibilities

• Manage insurance renewals and keep related records current
• Complete state and federal registration and reporting, including state Attorney General registration
• File and maintain property tax exemptions
• Review current tools (such as Zoho) and recommend improvements
• Keep administrative systems efficient and effective
• Support audit readiness, including a move to more secure digital recordkeeping
• Create and maintain a master admin calendar
• Support recruiting, onboarding, development, and terminations
• Ensure compliance with employment laws, including required staff training
• Maintain personnel files and support contractor oversight and records
• Implement and maintain HR policies, programs, and practices
• Support seasonal staffing for the organization’s field crew
• Manage all grants and contracts
• Research, identify, and draft grant proposals
• Explain program impact in proposals and reports
• Prepare progress reports for the Board and funders
• Prepare and submit final grant reports
• Keep accurate records of applications and reports
• Ensure compliance with grant guidelines

Skills

Fluent English

Strong communication

Attention to detail

Organizational skills

Self-starter

Independent work

Tools

Zoho

Gemini

Claude

Job description

HigherRing Inc. is seeking a Client Specialist - Business Operations to support a nonprofit client, handling compliance, HR support, grants management, and administrative systems.

The role collaborates with leadership and reports to the Board, with a focus on maintaining efficient operations and leveraging AI tools to improve workflows. The position requires 3+ years in nonprofit operations, strong communication skills, detail orientation, and proficiency with tools like Zoho, as well as an