Nonprofit Controller Specialist

Jitasa; United States; On-site; USD 120,000 - 180,000; Full time

Job summary

Jitasa is seeking a detail‑oriented Nonprofit Controller to oversee financial workflows, donor and grant management, and multi-client accounting operations. You will modernize processes, improve efficiency, and enhance financial visibility across nonprofit portfolios.

The role emphasizes implementing current financial technology, collaborating with bookkeepers and HR, and ensuring compliance and timely reporting for multiple client organizations. Experience with nonprofit accounting is essential.

Qualifications

• Experience overseeing accounting operations for multiple nonprofit organizations in a firm, outsourced, or multi‑client setting.
• Ability to modernize processes, improve workflows, and implement or optimize financial systems.
• Experience with nonprofit accounting, grant tracking, and donor reporting.
• Comfortable collaborating cross‑functionally with bookkeepers, HR, and client leadership.
• Data conversion or system migration experience.
• This role does not require CPA or audit backgrounds.

Responsibilities

• Oversee financial operations and improve workflows tailored to nonprofit clients.
• Lead modernization of accounting processes and adoption of financial technology.
• Manage accounts payable and accounts receivable and vendor/customer communications.
• Ensure strong cash flow management and fund tracking.
• Support credit card management, coding, compliance, and payments.
• Coordinate invoice payments, coding updates, and reconciliations with bookkeepers.
• Maintain grant reporting schedules and track grant fund allocations.
• Monitor donor statements and receipt issuance.
• Coordinate payroll timing, payroll tax selections, and HR liaison activities.
• Support external audit coordination with documentation and context.

Skills

nonprofit accounting

grant tracking

donor reporting

ap/ar management

process improvement

cross-functional collaboration

data migration

financial systems

Tools

Sage Intacct

NetSuite

Financial Edge

QuickBooks Online

Job description

We are seeking a detail-oriented and proactive Nonprofit Controller to oversee and modernize financial workflows, donor and grant management, and accounting operations for a portfolio of nonprofit clients. This role is ideal for someone who thrives in a firm or multi-client environment and enjoys improving systems, processes, and workflows across organizations.The ideal candidate brings hands‑on experience supporting multiple nonprofits, optimizing financial operations, and working across modern accounting and financial technology platforms. This role plays a critical part in strengthening the financial health of client organizations by improving efficiency, accuracy, and visibility.

Key Responsibilities

Financial Operations & Process Improvement

• Develop, implement, and continuously improve financial policies, procedures, and workflows tailored to nonprofit operations.
• Lead efforts to modernize accounting processes and ensure adoption of current financial technology.
• Manage Accounts Payable (AP) and Accounts Receivable (AR), including vendor and customer communications, payment negotiations, and follow‑up on overdue or uncashed payments.
• Ensure strong cash flow management by overseeing deposits, invoice payments, and fund tracking.
• Support credit card management, including transaction coding, compliance, and timely payment processing.
• Partner closely with bookkeepers to coordinate invoice payments, coding updates, and reconciliations.
• Maintain and monitor grant reporting schedules to ensure timely and accurate submissions.
• Track grant fund allocations and investigate spending discrepancies.
• Oversee donor management processes, including donor statements and receipt issuance.

Payroll & HR Coordination

• Collect, review, and approve timesheets to ensure payroll deadlines are met.
• Act as a liaison with HR on payroll‑related matters, including employee classifications and payroll tax selections.

Compliance & External Coordination

• Stay current on nonprofit compliance requirements and ensure proper documentation and reporting.
• Serve as the primary point of contact for external audit partners by preparing documentation, policies, and financial context (audit coordination only; audit execution not required).

Experience & Qualifications

• Experience overseeing accounting operations for multiple nonprofit organizations (firm, outsourced accounting, or multi‑client environment strongly preferred).
• Proven ability to modernize processes, improve workflows, and implement or optimize financial systems.
• Experience working in accounting systems beyond QuickBooks Online (e.g., Sage Intacct, NetSuite, Financial Edge, or similar).
• Strong understanding of nonprofit accounting, grant tracking, and donor reporting.
• Comfortable collaborating cross‑functionally with bookkeepers, HR, and client leadership.
• Data conversion or system migration experience
• This role is not intended for CPAs or auditors and does not require public accounting or audit backgrounds.

If you’re hard‑working, growth‑oriented, and passionate about supporting nonprofits through strong, modern financial operations, Jitasa offers a career with both purpose and opportunity.