Nonprofit Development & Administrative Specialist

Maine Tasting Center; Bangor (ME); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

SEP-IRA

FSM gear

Flexible work schedule

Job summary

Forest Society of Maine seeks a Development and Administrative Associate to support fundraising, donor relations, and daily office operations in Bangor, ME. This full-time exempt role collaborates with the development team to manage donor files, process gifts, and assist with board coordination.

The position requires a bachelor's degree and 1–3 years of experience (or 3–5 years in related duties). Salary ranges from $45,000 to $55,000 with competitive benefits.

Qualifications

• 1-3 years of experience with fundraising databases (prefer Little Green Light).
• Proficient with Microsoft Office applications including Outlook, Word, Excel, Teams, OneDrive and Sharepoint.
• Strong verbal and written communication skills.
• Excellent organizational, problem-solving and multi-tasking skills with attention to detail, accuracy, and deadlines.
• Experience with data entry and handling sensitive information.
• Ability to arrange events, meetings, and take meeting minutes.
• Self-directed but able to work as part of a team.
• Able to physically perform all required tasks with or without accommodation.

Responsibilities

• Process donor gifts and pledges, print acknowledgement letters, and produce reports to support all resource development activities.
• Maintain CRM database and donor files, including fundraising appeal tracking and donor communications.
• Reconcile gifts monthly with Finance and assist with gift receipts and documentation.
• Coordinate administrative work for FSM’s annual fundraising and track appeals.
• Conduct prospect research and coordinate with the development team on stewardship opportunities.
• Create and maintain lists for prospecting, mailing, and events; support staff with list management.
• Provide updates to FSM board, development committee, and volunteers on fundraising items.
• Assist VP of Resources and Communications and other staff with organizational operations.

Skills

Fundraising databases

Microsoft Office

Communication skills

Organization and multitasking

Data entry

Event coordination

Teamwork

Attention to detail

Confidential information handling

Meeting minutes

Self-directed work

Education

Bachelor's degree

Tools

Little Green Light

Outlook

Excel

Teams

OneDrive

SharePoint

Job description

Forest Society of Maine seeks a Development and Administrative Associate to support fundraising, donor relations, and daily office operations in Bangor, ME. This full-time exempt role collaborates with the development team to manage donor files, process gifts, and assist with board coordination.

The position requires a bachelor's degree and 1–3 years of experience (or 3–5 years in related duties). Salary ranges from $45,000 to $55,000 with competitive benefits.