Development and Administrative Associate

Maine Tasting Center; Bangor (ME); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

SEP-IRA

FSM gear

Flexible work schedule

Job summary

Forest Society of Maine seeks a Development and Administrative Associate to support fundraising, donor relations, and daily office operations in Bangor, ME. This full-time exempt role collaborates with the development team to manage donor files, process gifts, and assist with board coordination.

The position requires a bachelor's degree and 1–3 years of experience (or 3–5 years in related duties). Salary ranges from $45,000 to $55,000 with competitive benefits.

Qualifications

• 1-3 years of experience with fundraising databases (prefer Little Green Light).
• Proficient with Microsoft Office applications including Outlook, Word, Excel, Teams, OneDrive and Sharepoint.
• Strong verbal and written communication skills.
• Excellent organizational, problem-solving and multi-tasking skills with attention to detail, accuracy, and deadlines.
• Experience with data entry and handling sensitive information.
• Ability to arrange events, meetings, and take meeting minutes.
• Self-directed but able to work as part of a team.
• Able to physically perform all required tasks with or without accommodation.

Responsibilities

• Process donor gifts and pledges, print acknowledgement letters, and produce reports to support all resource development activities.
• Maintain CRM database and donor files, including fundraising appeal tracking and donor communications.
• Reconcile gifts monthly with Finance and assist with gift receipts and documentation.
• Coordinate administrative work for FSM’s annual fundraising and track appeals.
• Conduct prospect research and coordinate with the development team on stewardship opportunities.
• Create and maintain lists for prospecting, mailing, and events; support staff with list management.
• Provide updates to FSM board, development committee, and volunteers on fundraising items.
• Assist VP of Resources and Communications and other staff with organizational operations.

Skills

Fundraising databases

Microsoft Office

Communication skills

Organization and multitasking

Data entry

Event coordination

Teamwork

Attention to detail

Confidential information handling

Meeting minutes

Self-directed work

Education

Bachelor's degree

Tools

Little Green Light

Outlook

Excel

Teams

OneDrive

SharePoint

Job description

Development and Administrative Associate

If you are interested in working for a successful nonprofit organization to help conserve Maine forestlands, then come join us! Forest Society of Maine (FSM) is a statewide land trust conserving Maine’s forests to sustain their ecological, economic, cultural, and recreational values. FSM is the 7th largest land trust in the U.S. by acres conserved. We have been able to achieve tremendous conservation success in a cost-effective manner. We currently have an organizational budget of $2.6 million, 13 staff, and 20 board members. In 2009, FSM became just the second land trust in Maine to become nationally accredited by the Land Trust Accreditation Commission and has maintained that status for almost 20 years.

Learn more about FSM at www.fsmaine.org.

Areas of Responsibility

Development Duties 55%

• Process donor gifts and pledges, print acknowledgement letters, and produce reports to support all resource development activities
• Maintain CRM database and record-keeping systems including fundraising appeal tracking, donor file management, and communications with donors and key contacts
• Work with Finance Associate to reconcile gifts on a monthly basis, alert finance department of notice or receipt of online or DAF gifts, and provide documentation and other items needed by finance department
• Coordinate and implement administrative work for FSM’s annual fundraising, including working with development staff to send and track fundraising appeals
• Perform prospect research and communicate with development team to identify where appropriate stewardship and follow-up may be needed
• Work with development staff to create, coordinate, and maintain lists including prospect lists, mailing lists, event invitation lists, and other lists as needed
• Provide support and updates to the FSM board, development committee, other volunteers and staff relating to fundraising appeals and development items
• Assist Vice President of Resources and Communications (and other staff as appropriate) with other tasks important to supporting FSM’s overall operations as needed

Board and Committee Support 30%

• Assist with scheduling, arranging logistics for quarterly board meetings, governance committee meetings, and bi-annual advisory council meetings
• Assist with Board meeting communications and tabulate meeting minutes
• Assist with Governance and advisory council meeting coordination and tabulation of minutes
• Serve as liaison to the board and committee members

President and CEO Support 10%

• Assist with President and CEO scheduling and registrations
• Coordinate staff meetings and organizational calendar
• Assist with credit card and expense reports

General Office and Operations 5%

• Retrieve, process and distribute mail, including making photocopies and scans when necessary
• Greet office visitors in courteous professional manner
• Answer phone calls, as needed
• Assist in other related aspects of FSM’s operations as needed

Education

Minimum of a bachelor’s degree in an appropriate field and 1-3 years of work experience or minimum 3-5 years of experience demonstrating ability to fulfill the array of responsibilities required for the position

Qualifications

• 1-3 years of experience working with fundraising databases, preferably Little Green Light or similar software
• Proficient with Microsoft Office applications including Outlook, Word, Excel, Teams, OneDrive and Sharepoint
• Strong verbal and written communication skills
• Excellent organizational, problem-solving and multi-tasking skills with attention to detail, accuracy, and deadlines
• Experience with data entry and handling sensitive and confidential information
• Ability to arrange events, meetings, and to take meeting minutes
• Must be self-directed but able to work as part of a team
• Able to physically perform all required tasks of the position with or without reasonable accommodation
• Strong curiosity and enthusiasm for the mission of Forest Society of Maine
• Sense of humor is a plus

Location

The position will be based at our office located in Bangor, Maine.

Salary and Benefits

This is a full-time, exempt position with competitive salary and benefits package. The salary range for this role is $45,000 to $55,000, commensurate with experience and qualifications.

Health

• Employer-provided plans with 90% coverage for employees, 85% coverage for employee plus spouse/child(ren), and 80% coverage for family plans
• Dental plans are available at employees’ expense

Paid Time Off

• 13 holidays annually
• 10 vacation days during first 12 months of employment (vacation accrual rates increase based on employee tenure)
• One sick day accrued per month, up to a maximum of 20 days

Additional Benefits

• Employer contribution of up to 8% of employee’s salary to a SEP-IRA plan following successful completion of a six-month introductory period
• An annual allotment toward FSM gear
• Flexible work schedule

Deadline

Deadline for applying is Thursday, November 5, 2026.

Equal Opportunity, Diversity, Equity, and Inclusion

Forest Society of Maine does not discriminate based on race, color, sex, age, gender identity, national or ethnic origin, religion, pregnancy, disability, veteran status, sexual orientation or any other characteristic protected by law.We are an equal opportunity employer dedicated to creating an inclusive culture where all employees can thrive and feel supported.