Nonprofit Center & Meeting Space Coordinator

Sobrato Family Foundation; Redwood Shores (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive benefits package

Full-time, nonexempt position

Job summary

The Sobrato Family Foundation seeks a professional Nonprofit Center Coordinator to act as a public contact and representative for the Sobrato Centers for Nonprofits. This on-site role coordinates meeting spaces, tenant inquiries, and capital improvement work across multiple Bay Area centers, with occasional meetings at the Mountain View HQ.

Responsibilities include property management liaison, scheduling, budget support, and event planning, ensuring clean, professional spaces and smooth

Qualifications

• Excellent customer service and professional appearance.
• Strong written and verbal communication.
• Ability to prioritize and work with minimal supervision.
• Punctual and reliable.
• Experience with facility management or real estate coordination a plus.
• Nonprofit experience a plus.
• Bilingual is a plus.

Responsibilities

• Partner with building Property Management on maintenance, access, security, and related issues.
• Conduct daily property walk-throughs and follow up with staff or vendors.
• Maintain positive relations with tenants and provide customer service.
• Manage vendors to ensure quality, timely work with contract compliance.
• Assist with annual budget and RFP processes and capital projects.
• Coordinate tenant move-in/out and maintain vacant units for viewings.
• Enforce terms of tenant leases and handle emergencies after hours if needed.
• Handle conference room reservations, setup, AV support, and master calendar reports.
• Develop policies, procedures, and marketing materials for the Centers.
• Support events planning for Foundation meetings and communications materials.
• Prepare reports and presentations with attention to detail.

Skills

Customer service

Verbal and written communication

Organizational skills

Multitasking

MAC proficiency

Independent work style

Facilities coordination

Budget and admin support

Tools

Microsoft Office Suite

Calendar management software

Job description

The Sobrato Family Foundation seeks a professional Nonprofit Center Coordinator to act as a public contact and representative for the Sobrato Centers for Nonprofits. This on-site role coordinates meeting spaces, tenant inquiries, and capital improvement work across multiple Bay Area centers, with occasional meetings at the Mountain View HQ.

Responsibilities include property management liaison, scheduling, budget support, and event planning, ensuring clean, professional spaces and smooth