Program & Administrative Coordinator, SBDC Network

NorCal SBDC; California; On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Retirement plan

Health insurance

Dental coverage

Vision coverage

Equal opportunity employer

Job summary

NorCal SBDC in the Bay Area seeks an Administrative Coordinator to support multiple centers, providing essential operational, administrative, and programmatic support to Center Directors.

The role ensures the smooth execution of advising services, training programs, outreach activities, and reporting requirements, maintaining strong internal systems and grant compliance while collaborating with regional staff.

Qualifications

• Two or more years of administrative or program support experience.
• Experience supporting projects or programs with multiple stakeholders.
• Experience in grant-funded environments is a plus.
• Prior experience with Small Business Development Center or similar ecosystem is beneficial.

Responsibilities

• Provide day-to-day administrative support to Center Directors, including calendar management, meeting coordination, correspondence, and document preparation.
• Coordinate logistics for workshops, webinars, training series, and community events, including registration, materials, virtual platforms, and on-site support.
• Track attendance, evaluations, and outcomes for training events to support performance measurement and grant compliance.
• Maintain accurate client, advising, and training data in the SBDC client management system.
• Assist with outreach and partnership efforts by preparing materials and coordinating follow-up communications.
• Support onboarding and coordination of contracted advisors, including tracking documentation and compliance requirements.

Skills

Administrative skills

Organizational skills

Time management

Written and verbal communication

Microsoft Office

Google Workspace

Video conferencing software

Database systems

Cross-stakeholder support

Sensitive information handling

Education

Bachelor’s degree in business or related field

Tools

Microsoft Office

Google Workspace

Video conferencing tools

Database systems

Job description

NorCal SBDC in the Bay Area seeks an Administrative Coordinator to support multiple centers, providing essential operational, administrative, and programmatic support to Center Directors.

The role ensures the smooth execution of advising services, training programs, outreach activities, and reporting requirements, maintaining strong internal systems and grant compliance while collaborating with regional staff.