Executive Administrative Assistant & Project Liaison

The Salvation Army North & Central Illinois Division; Grand Rapids (MI); On-site; USD 40,000 - 52,000; Full time

Job summary

The Salvation Army North & Central Illinois Division is seeking an Administrative Assistant to support an officer/director with calendar management, meeting scheduling, and acting as a gatekeeper for administrative tasks. You will greet visitors, answer phones, and handle general office duties to keep operations running smoothly.

Responsibilities include coordinating travel, communicating across departments and headquarters, assisting with special projects, and maintaining confidential

Qualifications

• Must have a high school diploma, GED equivalency, or equivalent combination of education and experience.
• Must be at least 18 years old
• 2+ years of executive administrative support experience or 3+ years of administrative experience
• Excellent typing skills and computer operation, including knowledge of Microsoft Office Suite.

Responsibilities

• Partners with the officer/director to effectively handle a wide variety of projects and tasks
• Provides timely communication, feedback and follow-up to staff, leadership, visitors, and volunteers
• Arranges and coordinates meetings, appointments, visits, and business travel as needed, monitoring department calendars
• Communicates and coordinates department activities with other departments and headquarters
• Supports and organizes special projects including logistics, event budgeting, and communications
• Operates and troubleshoots new office technologies
• Maintains Policy and Procedures manual in coordination with other department staff
• Provides orientation and training for new staff as requested
• Maintains and organizes documents and files; preparing written communications as requested
• Performs other duties as assigned
• Provide administrative support to the senior Kroc Center Officer and corps officer for Congregational Life & Mission Integration
• Kroc Statistician
• Ministry programming assistance
• Handle all logistics and registration for sending adults and children to camp
• With limited direction, work from overall policies, goals, and budgetary limits, virtually self-supervising with direct accountability for final results.

Skills

Confidentiality

Professionalism

Communication skills

Attention to detail

Education

High school diploma or GED

1+ year admin support or 3+ years admin

Tools

Microsoft Office 365

Teams

SharePoint

General computer skills

Job description

The Salvation Army North & Central Illinois Division is seeking an Administrative Assistant to support an officer/director with calendar management, meeting scheduling, and acting as a gatekeeper for administrative tasks. You will greet visitors, answer phones, and handle general office duties to keep operations running smoothly.

Responsibilities include coordinating travel, communicating across departments and headquarters, assisting with special projects, and maintaining confidential