Nonprofit Administrative Coordinator: Clear Ops & Support

Christ Church; Rockaway (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

403(b) retirement plan with company?

Company-paid life and accidental保险

Generous paid time off

Faith-filled team environment

Fringe benefits

Job summary

Impact Ministry Training Center (IMTC) is seeking an Administrative Coordinator to support leaders, teams, and priorities with clear communication and reliable execution. You will manage calendars, coordinate documentation, reimbursements, and meetings, and help maintain grants files within existing workflows.

We value steady, service-minded professionals who can stay calm under pressure, follow through, and collaborate across ministries.

Qualifications

• Minimum Qualifications: Bachelor's degree in Business Administration, Operations, or related field; 3-5 years in administrative operations or project coordination; equivalent combination of education and experience.

Responsibilities

• Provide administrative execution across IMTC’s priority needs.
• Keep calendars moving: manage scheduling, confirm availability, and prepare meetings with details and materials.
• Support communication flow: monitor messages, route to owners, follow through to next steps.
• Coordinate vendors, basic documentation, and track vendor-related items.
• Prepare reimbursements: collect documentation, build submission packets, route for approval
• Handle meeting and event logistics: coordinate space, supplies, setup, and communicate details.
• Strengthen follow-through: prepare agendas, capture action items, and track next steps.
• Support grant administration: organize grant files, maintain simple trackers, ensure documentation is accessible.
• Keep work visible and on track: maintain task tracking and weekly priorities within existing systems.
• Attend virtual and in-person meetings as needed with at least one day advance notice.

Skills

Administrative coordination

Calendar management

Communication

Follow-through

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree in Business Administration, Operations, or related field

Job description

Impact Ministry Training Center (IMTC) is seeking an Administrative Coordinator to support leaders, teams, and priorities with clear communication and reliable execution. You will manage calendars, coordinate documentation, reimbursements, and meetings, and help maintain grants files within existing workflows.

We value steady, service-minded professionals who can stay calm under pressure, follow through, and collaborate across ministries.