IMTC - Administrative Coordinator (Hybrid)

Christ Church; Rockaway (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

403(b) retirement plan with company?

Company-paid life and accidental保险

Generous paid time off

Faith-filled team environment

Fringe benefits

Job summary

Impact Ministry Training Center (IMTC) is seeking an Administrative Coordinator to support leaders, teams, and priorities with clear communication and reliable execution. You will manage calendars, coordinate documentation, reimbursements, and meetings, and help maintain grants files within existing workflows.

We value steady, service-minded professionals who can stay calm under pressure, follow through, and collaborate across ministries.

Qualifications

• Minimum Qualifications: Bachelor's degree in Business Administration, Operations, or related field; 3-5 years in administrative operations or project coordination; equivalent combination of education and experience.

Responsibilities

• Provide administrative execution across IMTC’s priority needs.
• Keep calendars moving: manage scheduling, confirm availability, and prepare meetings with details and materials.
• Support communication flow: monitor messages, route to owners, follow through to next steps.
• Coordinate vendors, basic documentation, and track vendor-related items.
• Prepare reimbursements: collect documentation, build submission packets, route for approval
• Handle meeting and event logistics: coordinate space, supplies, setup, and communicate details.
• Strengthen follow-through: prepare agendas, capture action items, and track next steps.
• Support grant administration: organize grant files, maintain simple trackers, ensure documentation is accessible.
• Keep work visible and on track: maintain task tracking and weekly priorities within existing systems.
• Attend virtual and in-person meetings as needed with at least one day advance notice.

Skills

Administrative coordination

Calendar management

Communication

Follow-through

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree in Business Administration, Operations, or related field

Job description

Join Our Team at Impact Ministry Training Center

At the Impact Ministry Training Center (IMTC), every detail matters because every person we serve matters. During a season of transition, we are looking for a steady, service-minded Administrative Coordinator to help keep priorities moving, communication clear, and operations consistent.

Why You Will Love Working Here

As our Administrative Coordinator for IMTC, you’ll help keep ministry moving forward by bringing consistency, clarity, and follow-through to the work that supports leaders, teams, and key priorities.

• You will step into meaningful work that directly supports ministry and people
• You will help stabilize operations and bring calm, clarity, and follow-through to high-priority workstreams
• You will work alongside a mission-driven team that values collaboration, reliability, and excellence
• You will focus on execution within existing systems with clear priorities and practical support

Here, your work will not just keep calendars and paperwork moving. It will help create the stability and support needed for ministry to thrive.

What You Will Do

• You will provide administrative execution across IMTC’s priority needs, including the areas below.
• Keep calendars moving: Manage scheduling, confirm availability, and make sure meetings are clearly set with the right details and materials.
• Support communication flow: Monitor assigned messages and requests, route them to the right owners, and follow-through until next steps are completed.
• Coordinate vendors smoothly: Help manage vendor needs, keep basic documentation organized, and track vendor-related items as needed.
• Prepare reimbursements well: Collect and organize reimbursement documentation, build complete submission packets, and route items for approval and processing.
• Handle meeting and event logistics: Coordinate space and supply needs, support basic setup, and ensure details are communicated clearly.
• Strengthen follow-through: Prepare agendas and materials as requested, capture action items when assigned, and track next steps to completion.
• Support grant administration: Organize grant-related files, maintain simple trackers, and help ensure required documentation is complete and accessible.
• Keep work visible and on track: Maintain task tracking, execute weekly priorities within existing systems, and elevate questions early rather than redesigning workflows.
• Stay meeting ready: Attend virtual and in-person meetings as needed with at least one day advance notice.

Why This Role Matters

IMTC is navigating a transition season, and consistent administrative execution is essential. This role helps ensure schedules are maintained, details do not slip, follow-ups happen, and leadership has the support needed to move important work forward steadily and reliably.

What We Are Looking For

We’re looking for an Administrative Coordinator: a steady, reliable administrative professional who enjoys bringing clarity, organization, and follow-through to fast-moving work. If you thrive in a dynamic environment, communicate clearly, and take pride in supporting leaders and teams with consistent execution, this is an opportunity to make a meaningful impact during an important season for IMTC.

Christ Church seeks a candidate who is a committed follower of Jesus Christ and whose personal values align with our mission, vision, and beliefs.

Minimum Qualifications

• Bachelor's degree in Business Administration, Operations, or related field
• 3-5 years of experience in administrative operations, project coordination, or similar roles
• Equivalent combination of education and experience

Knowledge, Skills, Abilities & Other Characteristics

• Administrative Excellence: You keep details organized, anticipate needs, and ensure tasks are completed accurately and on time.
• Prioritization and Follow-Through: You can manage competing requests, track action items, and close loops consistently.
• Communication and Professional Presence: You communicate clearly and courteously, representing IMTC and Christ Church with integrity.
• Collaboration: You work well with leaders and cross-functional teams, helping work move forward smoothly.
• Judgment and Discretion: You handle sensitive information appropriately and know when to ask questions or elevate.
• Adaptability: You stay calm in changing circumstances and adjust quickly as priorities shift week to week.
• Process Mindset: You are comfortable operating within existing workflows and improving execution without redesigning systems.

Preferred Qualifications

• Experience in nonprofit, ministry, or mission-driven environments
• Bilingual or multilingual proficiency
• Experience developing SOPs or operational documentation
• Experience maintaining administrative trackers or supporting grant documentation (administrative side)
• A teachable, coachable attitude with a commitment to learning and continuous improvement

What We Offer

We believe serving God and others should be both meaningful and rewarding. That’s why we offer:

• Medical, dental, and vision insurance
• 403(b) retirement plan with company match
• Company-paid life and accidental insurance
• Generous paid time off to rest and recharge
• A supportive, faith-filled team environment
• Fringe benefits that make life a little easier

Americans With Disabilities Act (ADA)

At Christ Church, we believe every team member should have the chance to shine. In line with the Americans with Disabilities Act (ADA), we are committed to providing reasonable accommodations for qualified individuals with disabilities.

If you need an accommodation during the interview process or on the job to help you perform your best, please let our Human Resources team know — we’re here to support you.

Equal Employment Opportunity (EEO)

Christ Church is proud to be an equal opportunity employer. We celebrate diversity, value inclusion, and welcome team members from all backgrounds to bring their unique gifts to our mission.