IMTC - Administrative Assistant (Hybrid)

Christ Church; New Jersey; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) match

Life insurance

PTO

Mission-driven team

Job summary

Impact Ministry Training Center (IMTC) is seeking an organized Administrative Assistant to support the Executive Director and leadership with calendar management, travel arrangements, and daily operations.

You will coordinate meetings, prepare materials, track follow-ups, and manage registrations for leadership trainings and events. The role requires discretion, reliability, and strong communication in a mission-driven nonprofit environment.

Qualifications

• Associate’s degree or equivalent experience preferred.
• Minimum of three years of progressively responsible administrative support experience.
• Experience supporting executives, nonprofit organizations, or ministry operations preferred.
• Proficiency with Microsoft 365, Google Workspace, Teams, Zoom, and related tools.

Responsibilities

• Provide executive and administrative support to the Executive Director and IMTC leadership (calendar, travel, correspondence, document prep).
• Coordinate meetings and events, agendas, materials, and follow-up items for cohorts, workshops, and trainings.
• Process participant registrations, attendance records, and event materials; manage communications and follow-ups.

Skills

Administrative support

Calendar management

Communication

Detail orientation

Multitasking

Education

Associate’s degree in Business Administration or related field

Equivalent administrative experience considered

Tools

Microsoft 365

Google Workspace

Microsoft Teams

Zoom

Job description

Description

Join Our Team at Impact Ministry Training Center! At Impact Ministry Training Center (IMTC), every role matters because every person we serve matters. When you join our team, you're not just stepping into a job; you're becoming part of a mission dedicated to developing ministry leaders, strengthening churches, and equipping individuals to make a lasting impact in their communities.

Why You'll Love Working Here

Every meeting you coordinate, every communication you send, and every detail you manage helps create opportunities for ministry leaders to grow, churches to be strengthened, and lives to be transformed.

You’ll be a trusted administrative partner who helps ensure IMTC’s programs, leadership development initiatives, training events, and strategic partnerships operate with excellence. Your work behind the scenes will help create the structure and support needed for our ministry to fulfill its mission.

Here, your role is essential to the success of the ministry.

• You’ll be part of a purpose-driven organization committed to ministry leadership and development.
• You’ll work alongside leaders and teams who value collaboration, service, and excellence
• You’ll have opportunities to strengthen administrative systems and contribute to organizational growth.
• You’ll provide important administrative and logistical support for programs and events that equip and develop ministry leaders.
• You’ll use your organizational strengths to make a meaningful difference in the work of the ministry.

What You'll Do

Provide executive and administrative support: Under the direction of the Program Manager, provide administrative support to the Executive Director and IMTC leadership, including calendar management, scheduling, travel arrangements, correspondence, document preparation, and daily office operations.

Coordinate meetings and events: Organize meetings, prepare agendas and materials, track follow-up items, and coordinate logistics for leadership cohorts, workshops, retreats, conferences, and ministry trainings.

Support program administration: Process participant registration, confirmations, attendance records, event materials, communications, evaluations, and follow-up activities.

Maintain communication and records: Serve as a professional point of contact for ministry leaders, churches, facilitators, participants, vendors, and partners while maintaining accurate databases, files, and organizational records.

Support operations and organizational initiatives: Provide administrative support for travel arrangements, expense reports, reimbursements, purchasing, partnerships, grant-funded initiatives, and assigned projects. Maintain project trackers, documentation, deadlines, and status updates as directed.

Maintain confidentiality and improve efficiency: Handle sensitive information with discretion, anticipate administrative needs, manage competing priorities, and recommend improvements to organizational systems and workflows.

Why This Role Matters

Behind every successful training is strong administrative support. Behind every well-organized event is someone making sure the details are handled. Behind every effective leader is a support system that helps turn vision into action.

Your work will help IMTC deliver high-quality ministry training, leadership development, and educational initiatives. By strengthening the administrative foundation of the organization, you'll help create the conditions for ministry leaders and churches to grow, serve, and make a lasting difference.

Your contribution will extend beyond the office; it will help advance the mission.

What We’re Looking For

IMTC seeks a candidate who is a committed follower of Jesus Christ and whose personal values align with our mission, vision, and beliefs.

We’re looking for someone dependable, organized, professional, and mission-minded—someone who takes pride in doing things well, enjoys supporting others, and can manage multiple priorities without losing sight of the details.

The ideal candidate is proactive, adaptable, service-oriented, and comfortable working in a collaborative ministry environment. They understand that excellent administration is more than completing tasks; it is about anticipating needs, building trust, and helping the entire organization operate effectively.

Minimum Qualifications

• Associate’s degree in Business Administration, Office Administration, Communications, or a related field preferred. Equivalent administrative experience may be considered.
• Minimum of three (3) years of progressively responsible administrative support experience.
• Experience supporting executives, ministry leaders, nonprofit organizations, or organizational operations preferred.
• Demonstrated proficiency with Microsoft 365, including Word, Excel, Outlook, and PowerPoint; Google Workspace; Microsoft Teams; Zoom; and other business technologies.

Preferred Qualifications

• Experience working in or supporting a church, nonprofit organization, educational institution, or ministry environment.
• Experience providing administrative and logistical support for conferences, workshops, or ministry events.
• Experience providing administrative support to executive or senior leadership.
• Bilingual proficiency is a plus.

Knowledge, Skills, Abilities & Other Characteristics

• Professionalism, Integrity & Mission Alignment: Demonstrates professionalism, integrity, discretion, and a commitment to the mission and values of Impact Ministry Training Center.
• Organization & Time Management: Possesses excellent organizational, administrative, and time management skills.
• Communication & Interpersonal Skills: Demonstrates strong written, verbal, and interpersonal communication abilities.
• Attention to Detail & Multitasking: Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Customer Service & Relationship Building: Demonstrates a strong customer service orientation and the ability to build positive relationships with ministry leaders, churches, participants, and external partners.
• Confidentiality & Sound Judgment: Demonstrates the ability to exercise sound judgment while handling confidential information.
• Technology Proficiency: Highly proficient with Microsoft Office applications, Google Workspace, virtual meeting platforms, and office technology.
• Independent Work & Collaboration: Ability to work independently in carrying out assigned responsibilities within established priorities and workflows while contributing effectively within a collaborative ministry environment.
• Initiative, Prioritization & Deadline Management: Demonstrates the ability to anticipate needs, prioritize competing demands, exercise independent judgment, and consistently meet deadlines in a fast-paced ministry environment.
• Schedule Flexibility: Must be able to maintain a flexible work schedule based on program and organizational needs, including occasional evenings and weekends for events, meetings, trainings, and other ministry-related activities.

What We Offer

• Medical, dental, and vision insurance
• 403(b) retirement plan with company match
• Company-paid life and accidental insurance
• Paid time off to rest and recharge
• A welcoming, mission-driven team culture
• A workplace where your work truly matters

Americans With Disabilities Act (ADA)

At Impact Ministry Training Center, we believe every team member should have the chance to shine. In line with the Americans with Disabilities Act (ADA), we are committed to providing reasonable accommodations for qualified individuals with disabilities.

If you need an accommodation during the interview process or on the job to help you perform your best, please let our Human Resources team know — we’re here to support you.

Equal Employment Opportunity (EEO)

Impact Ministry Training Center is proud to be an equal opportunity employer. We celebrate diversity, value inclusion, and welcome team members from all backgrounds to bring their unique gifts to our mission.