Nonprofit Admin & Scheduler (11am-7pm)

New Day Ranch MT; Billings (MT); On-site; USD 36,000 - 42,000; Full time

Job summary

New Day, Inc in Billings MT is seeking an Administrative Assistant / Scheduler to join our non-profit team. This role requires strong organization and communication skills to support daily operations.

You will manage schedules, PTO, callouts, and overtime requests, maintain HIPAA compliance, and coordinate trainings, meetings, and events.

The position is full-time, Monday through Friday, 11:00 am to 7:00 pm, with an $18 per hour wage; reliable transportation to our ranch location is required.

Qualifications

• Proven experience as an Administrative Assistant.
• Excellent organizational and time management skills.
• Strong attention to detail and communication skills.
• Proficient in Microsoft Office and basic data entry.
• High school diploma or GED or equivalent.

Responsibilities

• Provide administrative support to the team.
• Manage shift schedules, PTO, callouts, overtime request forms.
• Maintain HIPAA requirements.
• Coordinate training, meetings, and events.
• Answer phone calls and emails.
• Assist with data entry, scanning, uploading, and filing.
• Process Incident Reports.
• Assure adherence to state statutes and rules.
• Support the mission of New Day, Inc.

Skills

Administrative experience

Organizational skills

Attention to detail and communication

Microsoft Office

Multitask and prioritization

Education

High School Diploma or GED

Job description

New Day, Inc in Billings MT is seeking an Administrative Assistant / Scheduler to join our non-profit team. This role requires strong organization and communication skills to support daily operations.

You will manage schedules, PTO, callouts, and overtime requests, maintain HIPAA compliance, and coordinate trainings, meetings, and events.

The position is full-time, Monday through Friday, 11:00 am to 7:00 pm, with an $18 per hour wage; reliable transportation to our ranch location is required.