Administrative Assistant / Scheduler

New Day Ranch MT; Billings (MT); On-site; USD 36,000 - 42,000; Full time

Job summary

New Day, Inc in Billings MT is seeking an Administrative Assistant / Scheduler to join our non-profit team. This role requires strong organization and communication skills to support daily operations.

You will manage schedules, PTO, callouts, and overtime requests, maintain HIPAA compliance, and coordinate trainings, meetings, and events.

The position is full-time, Monday through Friday, 11:00 am to 7:00 pm, with an $18 per hour wage; reliable transportation to our ranch location is required.

Qualifications

• Proven experience as an Administrative Assistant.
• Excellent organizational and time management skills.
• Strong attention to detail and communication skills.
• Proficient in Microsoft Office and basic data entry.
• High school diploma or GED or equivalent.

Responsibilities

• Provide administrative support to the team.
• Manage shift schedules, PTO, callouts, overtime request forms.
• Maintain HIPAA requirements.
• Coordinate training, meetings, and events.
• Answer phone calls and emails.
• Assist with data entry, scanning, uploading, and filing.
• Process Incident Reports.
• Assure adherence to state statutes and rules.
• Support the mission of New Day, Inc.

Skills

Administrative experience

Organizational skills

Attention to detail and communication

Microsoft Office

Multitask and prioritization

Education

High School Diploma or GED

Job description

Join Our Team as an Administrative Assistant / Scheduler at New Day, Inc in Billings MT!

Are you a highly organized individual with strong communication and organizational skills? Do you desire to work for a Non-Profit Organization? If so, we are looking for an Administrative Assistant / Scheduler to join our team at New Day, Inc in Billings MT.

Responsibilities

• Provide administrative support to the team
• Manage shift schedules, PTO, callouts, overtime request forms
• Maintain HIPAA requirements
• Coordinate training, meetings, and events
• Answer phone calls and emails
• Assist with data entry, scanning, uploading, and filing
• Process Incident Reports
• Assures adherence to state statutes and rules
• Support the Mission of New Day, Inc.

Qualifications

• Proven experience as an Administrative Assistant
• Excellent organizational and time management skills
• Strong attention to detail and communication skills
• Proficient in Microsoft Office
• Ability to multitask and prioritize tasks
• Must have high school diploma, GED, or equivalent

As an Administrative Assistant / Scheduler at New Day, Inc, you will play a crucial role in ensuring that our schedule runs smoothly and efficiently. Your support will allow us to focus on our mission of providing high-quality services to our clients.

This position is full-time, from 11:00 am until 7:00 pm, Monday - Friday. The pay is $18 per hour. Work location is at our ranch located on the way to the Pictograph Caves in Lockwood, so reliable transportation is a must.

New Day, Inc is a leading non-profit provider of mental health services in the Billings MT area. We are dedicated to helping individuals and families improve their overall well-being through youth group homes and therapy, and adult outpatient addiction and mental health support programs. Our team is made up of compassionate professionals who are committed to making a positive impact on the community. Join us in our mission to create a brighter future for all.

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