Nonprofit Admin Coordinator: FinOps & HR Support

Tree House Humane Society; Chicago (IL); On-site; USD 30,000 - 33,000; Part time

Job summary

Tree House Humane Society is seeking an Administrative Coordinator for a part-time, in-person role in Chicago. You will support financial operations, executive administration, and HR tasks, using AI-assisted tools to streamline workflows.

This position reports to the Director, Technology & Administration and is based at the Tree House shelter. The role emphasizes organization, confidentiality, and the ability to handle multiple responsibilities across departments, with opportunities to learn and

Qualifications

• Two or more years of administrative, coordinator, or office support experience.
• Ability to learn financial administration processes with training and support.
• Experience supporting scheduling, meeting logistics, or executive-level administrative needs.
• Comfortable handling confidential personnel and financial information.
• Demonstrated ability to learn new workplace technologies, including AI and automation tools.

Responsibilities

• Coordinate day-to-day administrative workflows and manage calendars and meetings.
• Support basic financial operations tasks including gift entry, invoicing, expenses, and reconciliation.
• Maintain organized financial records for reporting.
• Assist with deposits, bank transactions and related duties; may drive to bank as needed.
• Provide executive support including meeting prep, event scheduling, and logistics.
• Support HR administrative functions such as recruiting, onboarding coordination, and personnel files.
• Identify and improve repetitive administrative processes using AI-assisted tools and standardized workflows.

Skills

Administrative experience

Microsoft 365

Google Workspace

Education

Associate or Bachelor’s degree in Business Administration / Office Administration / Human Resources

Job description

Tree House Humane Society is seeking an Administrative Coordinator for a part-time, in-person role in Chicago. You will support financial operations, executive administration, and HR tasks, using AI-assisted tools to streamline workflows.

This position reports to the Director, Technology & Administration and is based at the Tree House shelter. The role emphasizes organization, confidentiality, and the ability to handle multiple responsibilities across departments, with opportunities to learn and