Hybrid Executive: Finance & Operations Coordinator

Clovekvtisni; Chicago (IL); Hybrid; USD 32,000 - 38,000; Full time

Benefits offered by this job

Laptop provided

Mobile phone

On-site childcare

25 days annual leave

Job summary

People in Need is seeking an Executive Officer to manage day‑to‑day financial and administrative operations while providing high‑level executive support. The role covers accounting, budgeting, compliance, governance, and donor engagement in a dynamic NGO environment.

Based in Chicago with a hybrid work model, the successful candidate will coordinate with PIN finance teams, external advisers, and senior leadership to ensure timely reporting, audits, and readiness for funding opportunities.

Qualifications

• A college degree and at least 2 years of professional experience.
• Ability to independently manage routine accounting processes and external audits.
• Excellent written and verbal English communication.
• Experience coordinating budgets, donor reporting, and governance activities.

Responsibilities

• Manage day-to-day financial, accounting, and reporting processes.
• Prepare regular budget monitoring reports and variances.
• Coordinate tax and regulatory filings and payments.
• Oversee compliance with donor requirements and internal procedures.
• Serve as main contact for audits and maintain governance records.
• Support governance and stakeholder coordination including travel and donor engagement.

Skills

English proficiency

Project management

Event coordination

Accounting basics

Governance coordination

Education

College degree

Tools

Microsoft 365

Job description

People in Need is seeking an Executive Officer to manage day‑to‑day financial and administrative operations while providing high‑level executive support. The role covers accounting, budgeting, compliance, governance, and donor engagement in a dynamic NGO environment.

Based in Chicago with a hybrid work model, the successful candidate will coordinate with PIN finance teams, external advisers, and senior leadership to ensure timely reporting, audits, and readiness for funding opportunities.