Nonprofit Accounts Payable & Expense Specialist

U.S. Naval Academy Foundation; Annapolis (MD); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

403(b) retirement plan with employer 


PTO 22 days + 14 holidays

Job summary

U.S. Naval Academy Alumni Association & Foundation is seeking an Accounts Payable & Expense Specialist to support our financial operations in Annapolis.

You will process invoices, employee expense reports, and vendor payments, ensuring accurate coding and timely processing. The role emphasizes policy compliance, internal controls, confidentiality, and strong customer service as you collaborate with vendors and Class Presidents.

Qualifications

• Minimum one year of accounts payable or related finance experience, preferably nonprofit.
• Familiarity with AP processes, general ledger coding, and employee expense reporting.
• Experience with Blackbaud Financial Edge NXT/BBXP or similar financial systems preferred.
• Proficiency in Microsoft Excel and MS Office applications.

Responsibilities

• Process invoices, expense reports, and vendor payments with proper coding and approvals.
• Review invoices for accuracy, policy compliance, and proper GL/project coding.
• Support weekly AP processing, including check and EFT payment runs.
• Maintain vendor records, including W-9s, ACH/EFT information, and year-end reporting docs.
• Serve as primary contact for invoices, payments, expense reports, and related questions.
• Coordinate class-related invoices with Class Presidents and vendors to resolve questions and ensure timely payment.
• Reconcile AP accounts and prepare correcting or reclassifying journal entries.
• Assist with month-end close, annual audit support, and 1099 reporting.
• Support AP workflows, SOP compliance, and document management.
• Assist with special projects and other duties as assigned.

Skills

Accounts payable

Expense reporting

Vendor payments

Excel

Attention to detail

Communication

Confidentiality

Tools

Blackbaud Financial Edge NXT

BBXP

Concur

Job description

U.S. Naval Academy Alumni Association & Foundation is seeking an Accounts Payable & Expense Specialist to support our financial operations in Annapolis.

You will process invoices, employee expense reports, and vendor payments, ensuring accurate coding and timely processing. The role emphasizes policy compliance, internal controls, confidentiality, and strong customer service as you collaborate with vendors and Class Presidents.