Accounts Payable & Accounting Specialist

Lakeside; Pennsylvania; Vor Ort; USD 45.000 - 65.000; Vollzeit

Zusammenfassung

Lakeside in Pennsylvania is seeking a detail-oriented Accounts Payable & Accounting Specialist to join our finance team. This role ensures accurate and timely processing of invoices and payments, supporting smooth financial workflows.

You will prepare payments, reconcile statements, assist with month-end close, payroll data entry, and maintain AP records. The position offers growth, a collaborative environment, and opportunities for professional development.

Qualifikationen

• Associate degree in Accounting, Finance, or related field.
• 2+ years of accounts payable experience.
• Experience in nonprofit/education/human services environment preferred.
• Excellent attention to detail and confidentiality.
• Proficient in Excel and MS Office.

Aufgaben

• Review, code, and process vendor invoices with PO matching.
• Prepare weekly check runs, ACH payments, and electronic transfers.
• Reconcile vendor statements and respond to payment inquiries.
• Maintain AP records and supporting documentation.
• Assist with month-end closing, account reconciliations, and audits.
• Collaborate with departments for timely invoice approvals.
• Enter semi-monthly payroll information and review with HR before processing.
• Manage E-Z Pass accounts, including transponder assignments and replenishments.
• Coordinate vehicle registrations, renewals, and compliance.
• Track vehicle leases, renewals, mileage, and related documents.
• Provide monthly sales tax reporting data to CFO (Amazon and Shopify sales).
• Administer petty cash and reconcile transactions; prepare deposits.
• Review, reconcile, and process corporate credit card statements.
• Perform other accounting and administrative duties as assigned.

Kenntnisse

Attention to detail

Organizational skills

Communication

Independence

Confidentiality

Ausbildung

Associate degree in Accounting/Finance/Business Admin or related field

Tools

Excel

Payroll software

Accounting software

Jobbeschreibung

Description

We are seeking a detail-oriented and reliable Accounts Payable & Accounting Specialist to join our finance team. This position offers an excellent opportunity to contribute to our company's financial operations. The successful candidate will play a vital role in ensuring the accurate and timely processing of our company’s invoices and payments, supporting smooth financial workflows.

Essential Responsibilities

• Review, verify, code, and process vendor invoices, including matching purchase orders, receiving documentation, and obtaining necessary approvals.
• Prepare and process weekly check runs, ACH payments, and electronic transfers, ensuring timely payments in accordance with organizational policies.
• Reconcile vendor statements, resolve discrepancies, respond to payment inquiries, and monitor outstanding invoices.
• Maintain accurate and organized accounts payable records, files, and supporting documentation.
• Assist with month-end closing activities, account reconciliations, and audit documentation.
• Collaborate with internal departments to ensure proper invoice approvals and timely processing of payments.
• Gather and enter semi-monthly payroll information, including hours, van runs, employee reimbursements, and other adjustments; review with the Director of Human Resources for accuracy before submitting payroll for processing on the 15th and last day of each month.
• Manage organizational E-Z Pass accounts, including transponder assignments, account replenishment, and usage tracking.
• Coordinate vehicle registrations, renewals, and compliance with state requirements.
• Track and manage vehicle lease agreements, including lease terms, renewal schedules, mileage monitoring, and related documentation.
• Prepare and provide monthly sales tax reporting information to the Chief Financial Officer, including Amazon and Shopify sales activity for NeuroLogic products.
• Administer petty cash funds, reconcile transactions, and prepare bank deposits.
• Review, reconcile, and process corporate credit card statements, ensuring accurate documentation and expense coding.
• Perform other accounting and administrative duties as assigned.

Join our team and become part of a dynamic organization that values growth, collaboration, and professional development. We offer a supportive work environment with opportunities for advancement as we continue to expand our operations.

Requirements

• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• 2+ years of accounts payable or related accounting experience preferred.
• Must be reliable and maintain confidentiality.
• Excellent attention to detail, organization, and communication skills.
• Experience in a nonprofit, education, or human services environment.
• Experience with accounting and payroll software and Microsoft Office Suite, particularly Excel.
• Ability to process high volumes of invoices accurately and efficiently.
• Ability to work independently and as part of a team.