Administrative Coordinator (Project Support)

Placements24; Windsor Park (TN); Hybrid; USD 15,000 - 19,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid and retirement fund

Job summary

Placements24 is seeking an Administrative Coordinator focused on project support in East London, Eastern Cape. You will provide essential administrative services to project managers, schedule meetings, and maintain project documentation to support timely delivery.

The role requires strong organizational and communication skills, proficiency with MS Office and PM software like Asana, Trello, or MS Project. Hybrid work enables collaboration across teams while maintaining flexibility.

Qualifications

• Proven experience in an administrative role, preferably with project coordination or support experience.
• Strong organizational skills and exceptional attention to detail.
• Proficient in Microsoft Office Suite and project management tools.

Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Coordinate project meetings, including scheduling, preparing agendas, and taking minutes.
• Manage and organize project documentation, records, and reports.
• Track project timelines and deliverables, ensuring deadlines are met.
• Assist with resource allocation and procurement for project needs.
• Facilitate communication between project stakeholders.
• Prepare project status updates and progress reports.
• Manage travel arrangements and expense reports for project teams.
• Maintain project calendars and key milestones.
• Support the onboarding of new project team members.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Proactive problem solving

Tools

Asana

Trello

MS Project

Job description

About the Role

Our client is seeking a highly organized and proactive Administrative Coordinator with a focus on project support to join their dynamic team in East London, Eastern Cape . This role is crucial for ensuring the smooth administrative flow of various projects, providing essential support to project managers and teams. The ideal candidate will possess excellent multitasking abilities, strong communication skills, and a keen eye for detail. We are looking for an individual who is adept at managing schedules, coordinating resources, and maintaining project documentation. This is a fantastic opportunity to contribute to impactful projects within a growing organization, benefiting from a hybrid work model that promotes flexibility and collaboration. We aim to find someone who is results-oriented and committed to administrative excellence.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Coordinate project meetings, including scheduling, preparing agendas, and taking minutes.
• Manage and organize project documentation, records, and reports.
• Track project timelines and deliverables, ensuring deadlines are met.
• Assist with resource allocation and procurement for project needs.
• Facilitate communication between project stakeholders.
• Prepare project status updates and progress reports.
• Manage travel arrangements and expense reports for project teams.
• Maintain project calendars and key milestones.
• Support the onboarding of new project team members.

Requirements

• Proven experience in an administrative role, preferably with project coordination or support experience.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management software (e.g., Asana, Trello, MS Project) is a strong advantage.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize effectively, and manage deadlines.
• Proactive problem-solving skills and a collaborative approach.
• Ability to work independently and as part of a team.
• Discretion in handling sensitive project information.
• Adaptability to a hybrid work environment.

Benefits

Our client offers a competitive salary and a comprehensive benefits package, including medical aid and retirement fund contributions. This role provides the flexibility of a hybrid work arrangement, along with opportunities for professional growth and development within a supportive team in East London, Eastern Cape . You will have the chance to work on exciting projects and contribute to the company's success. Join a forward-thinking organization that values its employees and promotes a healthy work-life balance. This position offers significant exposure to project lifecycle management and cross-functional collaboration.