NJ Vineland Office Administrator

Mueller-Industries; Vineland (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

ATCO Rubber Products Inc. in Vineland, NJ is seeking an Office Administrator to support the Plant Manager, supervisors and staff with clerical tasks. The role requires strong customer service, time management, and resourcefulness to run an efficient office.

The successful candidate will handle timekeeping, payroll support, file maintenance, scheduling, travel arrangements, expense reports, and internal/external communications while collaborating with senior administrative staff.

Qualifications

• Proven experience as administrative assistant preferred.
• High School diploma or GED or equivalent required.
• Strong proficiency with MS Office (Excel/PowerPoint) and basic office equipment.

Responsibilities

• Maintain timekeeping records and process payroll support.
• Maintain employee files and office policies/procedures.
• Answer calls and direct inquiries; manage emails and correspondence.
• Schedule appointments and organize meetings; take minutes.
• Arrange travel and accommodations; reconcile expense reports.
• Provide general office support to visitors and internal/external clients.

Skills

Office management

MS Office

Time management

Communication skills

Organizational skills

Customer service

Education

High School diploma or GED

Tools

MS Excel

MS PowerPoint

Job description

POSITION SUMMARY

ATCO Rubber Products Inc. is currently hiring an office admin in Vineland, NJ to perform a variety of administrative and clerical tasks. Duties of the Office Admin include providing support to the Plant Manager, supervisors and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate will be able to interact with employees at all levels, have strong customer service skills, excel at time management and demonstrate resourcefulness to run an office environment efficiently.

ESSENTIAL FUNCTIONS

• Maintain timekeeping records and process weekly employee payroll
• Maintain employee personnel files
• Update and maintain office policies and procedures
• Assist in the preparation of regularly scheduled reports
• Answer and direct phone calls
• Organize and schedule appointments
• Coordinate meetings and take detailed minutes
• Compose emails, correspondence memos, letters, faxes and forms
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Arrange travel and accommodation
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Answer and direct phone calls

REQUIRED SKILLS/ABILITIES

• Knowledge of office management systems and procedures
• Working knowledge of office equipment (printers, fax, etc)
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task competing priorities

SUPERVISOR RESPONSIBILITY

This position has no supervisory responsibilities

POSITION TYPE AND EXPECTED HOURS OF WORK

This is a full-time position working 40 hours per week, Monday-Friday, (7:00AM – 3:30PM )

CLASSIFICATION

Salary – Exempt

Full-Time

TRAVEL

No travel is expected for this position

REQUIRED EDUCATION AND EXPERIENCE

• Proven experience as an administrative assistant highly preferred
• High School degree or GED equivalent

WORK AUTHORIZATION/SECURITY CLEARANCE

Must provide proof of eligibility to work in the U.S.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities and activities may change at any time with or without notice.

Equal Employment Opportunity Policy

ATCO Rubber Products, Inc. is an equal employment opportunity employer. ATCO Rubber Products, Inc. does not discriminate against applicants or employees on the basis of race, color, religion, gender, sexual orientation, gender identity, mental or physical disability, age, national origin, veteran, or on the basis of genetic information. Persons with disabilities who need accommodations when applying or interviewing may notify Human Resources at [e-mail] or through the Relay Texas TDD at 1-800-735-2989.