Contract Administrator Assistant I

Atec, Inc; Stafford Township (NJ); On-site; USD 40,000 - 55,000; Full time

Job summary

Atec, Inc is seeking an Administrative Coordinator to support multiple departments with clerical tasks, scheduling, and file maintenance. The role emphasizes accuracy, customer relations, and adherence to AS9100/ISO standards. Strong MS Office skills and organizational capabilities are essential.

The position involves coordinating meetings, assisting with travel, audits, and reports, and providing receptionist coverage when needed. On-site work with possible extended hours and travel.

Qualifications

• High school diploma or GED or 2 years of office experience.
• Proficiency with Microsoft Office.
• Coordinate administrative duties across departments.
• Assist with scheduling and meetings.

Responsibilities

• Develop and maintain customer relations.
• Maintain files, logs, and department schedules.
• Schedule and assist with Meetings.
• Update and distribute spreadsheets and reports.
• Assist Departments with correspondence, distribution, and other duties.
• Administrative support for departments.
• Assist with shipping preparation.
• Provide receptionist relief, when needed.
• Maintain Billing/Shipping Logs.
• Maintain notebooks and manuals/procedures.
• Assist with audits, supplies, copies, refreshments.
• Assist with Company travel arrangements.
• Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.
• Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

Skills

Customer relations

Meeting scheduling

Data entry

Administrative support

Education

High school diploma or GED

Tools

Microsoft Office

Job description

SUMMARY

Responsible for coordination of administrative and clerical activities in multiple departments.

ESSENTIAL DUTIES/RESPONSIBILITIES

Develop and maintain customer relations.

Maintain files, logs, and department schedules.

Schedule and assist with Meetings.

Update and distribute spreadsheets and reports.

Assist Departments with correspondence, distribution, and other duties.

Administrative support for departments.

Assist with shipping preparation.

Provide receptionist relief, when needed.

Maintain Billing/Shipping Logs.

Maintain notebooks and manuals/procedures.

Assist with audits, supplies, copies, refreshments.

Assist with company store.

Special projects as assigned.

Client/visitor arrangements for meetings, lunches, etc.,

Assist client/visitors with support services.

Assist with Outreach Committee activities.

Assist with Company travel arrangements.

Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.

Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

SUPERVISORY RESPONSIBILITIES

N/A

AS9100/ISO SPECIFIC DUTIES

Be familiar with and understand Atec Quality Policy and company objectives.

Understand required AS9100/ISO specific Procedures and Work Instructions.

Complete all records required by Procedures and Work Instructions.

Participate in Atec Continuous Improvement activities as appropriate.

Participate in AS9100/ISO training as required.

Cooperate with Auditors.

Report any deviations to appropriate area manager/supervisor.

EDUCATION AND/OR EXPERIENCE

High school diploma or general education degree (GED); or two (2) years of experience in office environment; or combination of education and experience.

Proficiency with computer software including Microsoft office products.

CERTIFICATES, LICENSES, REGISTRATIONS

N/A

PHYSICAL DEMANDS

Employee is regularly required to sit and stand, walk, stoop, or kneel.

WORK ENVIRONMENT

Noise level in the work environment is usually moderate.

Extended work hours and/or travel may occasionally be required.

www.Atec.com Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

If you need a reasonable accommodation, please contact Andrea Lopez at 281-276-2700.