Contract Administrator Assistant I

Atec, Inc; Virginia; In loco; USD 38.000 - 48.000; Tempo pieno

Descrizione del lavoro

Atec, Inc seeks an administrative coordinator to support multiple departments with clerical duties, scheduling, and document management. The role requires strong organizational skills and proficiency in Microsoft Office.

You will maintain records, assist with travel arrangements, and ensure compliance with AS9100/ISO standards. The position involves coordinating meetings, handling correspondence, and supporting audits and department needs.

Competenze

• High school diploma or GED or equivalent administrative experience.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong organizational and communication skills essential for coordinating multiple tasks.

Mansioni

• Coordinate administrative tasks across multiple departments.
• Maintain files, logs, and department schedules.
• Schedule and assist with meetings and travel arrangements.
• Update and distribute spreadsheets and reports; assist with audits and inventories.
• Provide receptionist relief and assist with department correspondence and office supplies.

Conoscenze

Organizational skills

Communication

Attention to detail

Formazione

High school diploma or GED

Strumenti

Microsoft Office

Descrizione del lavoro

SUMMARY

Responsible for coordination of administrative and clerical activities in multiple departments.

ESSENTIAL DUTIES/RESPONSIBILITIES

Develop and maintain customer relations.

Maintain files, logs, and department schedules.

Schedule and assist with Meetings.

Update and distribute spreadsheets and reports.

Assist Departments with correspondence, distribution, and other duties.

Administrative support for departments.

Assist with shipping preparation.

Provide receptionist relief, when needed.

Maintain Billing/Shipping Logs.

Maintain notebooks and manuals/procedures.

Assist with audits, supplies, copies, refreshments.

Assist with company store.

Special projects as assigned.

Client/visitor arrangements for meetings, lunches, etc.,

Assist client/visitors with support services.

Assist with Outreach Committee activities.

Assist with Company travel arrangements.

Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.

Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

SUPERVISORY RESPONSIBILITIES

N/A

AS9100/ISO SPECIFIC DUTIES

Be familiar with and understand Atec Quality Policy and company objectives.

Understand required AS9100/ISO specific Procedures and Work Instructions.

Complete all records required by Procedures and Work Instructions.

Participate in Atec Continuous Improvement activities as appropriate.

Participate in AS9100/ISO training as required.

Cooperate with Auditors.

Report any deviations to appropriate area manager/supervisor.

EDUCATION AND/OR EXPERIENCE

High school diploma or general education degree (GED); or two (2) years of experience in office environment; or combination of education and experience.

Proficiency with computer software including Microsoft office products.

CERTIFICATES, LICENSES, REGISTRATIONS

N/A

PHYSICAL DEMANDS

Employee is regularly required to sit and stand, walk, stoop, or kneel.

WORK ENVIRONMENT

Noise level in the work environment is usually moderate.

Extended work hours and/or travel may occasionally be required.

www.Atec.com Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

If you need a reasonable accommodation, please contact Andrea Lopez at 281-276-2700.