NISSC 3 Program Coordination Specialist

AMERICAN SYSTEMS; Colorado Springs (CO); On-site; USD 48,500 - 80,900; Full time

Job summary

AMERICAN SYSTEMS is seeking an Administrative Support Specialist to provide comprehensive administrative and coordination support to the NISSC 3 Program in Colorado Springs. The role focuses on program management activities, documentation accuracy, and efficient meeting coordination for leadership and cross-functional teams.

The position requires strong organizational skills, attention to detail, and experience with office software, agendas, meeting minutes, and status reporting.

Qualifications

• In-depth knowledge of administrative processes in a professional office or program environment.
• Proficiency with standard office and collaboration software tools for data management, document preparation, and meeting coordination.
• Demonstrated ability to manage and organize detailed records and reports with strong attention to accuracy and compliance.
• Strong written and verbal communication skills, including preparing agendas, meeting minutes, and formal correspondence.
• Experience with project or task tracking, status reporting, and basic logistics coordination.

Responsibilities

• Coordinate and schedule meetings for program leadership and cross-functional teams.
• Prepare agendas and supporting materials for meetings, reviews, and working sessions.
• Record, finalize, and distribute meeting minutes promptly.
• Track action items and maintain logs and status.
• Maintain program records, reports, and documentation per requirements.
• Assist with data collection, data management, and status report production.

Skills

Administrative processes

Data management

Document preparation

Meeting coordination

Record keeping

Communication skills

Project tracking

Education

BA/BS degree

HS diploma + 6 years experience

Tools

Microsoft Office Suite

Data management tools

Document management systems

Meeting scheduling software

Job description

AMERICAN SYSTEMS is seeking an Administrative Support Specialist to provide comprehensive administrative and coordination support to the NISSC 3 Program in Colorado Springs. The role focuses on program management activities, documentation accuracy, and efficient meeting coordination for leadership and cross-functional teams.

The position requires strong organizational skills, attention to detail, and experience with office software, agendas, meeting minutes, and status reporting.