NISSC 3 Administrative Support Specialist

AMERICAN SYSTEMS; Colorado Springs (CO); On-site; USD 48,500 - 80,900; Full time

Job summary

AMERICAN SYSTEMS is seeking an Administrative Support Specialist to provide comprehensive administrative and coordination support to the NISSC 3 Program in Colorado Springs. The role focuses on program management activities, documentation accuracy, and efficient meeting coordination for leadership and cross-functional teams.

The position requires strong organizational skills, attention to detail, and experience with office software, agendas, meeting minutes, and status reporting.

Qualifications

• In-depth knowledge of administrative processes in a professional office or program environment.
• Proficiency with standard office and collaboration software tools for data management, document preparation, and meeting coordination.
• Demonstrated ability to manage and organize detailed records and reports with strong attention to accuracy and compliance.
• Strong written and verbal communication skills, including preparing agendas, meeting minutes, and formal correspondence.
• Experience with project or task tracking, status reporting, and basic logistics coordination.

Responsibilities

• Coordinate and schedule meetings for program leadership and cross-functional teams.
• Prepare agendas and supporting materials for meetings, reviews, and working sessions.
• Record, finalize, and distribute meeting minutes promptly.
• Track action items and maintain logs and status.
• Maintain program records, reports, and documentation per requirements.
• Assist with data collection, data management, and status report production.

Skills

Administrative processes

Data management

Document preparation

Meeting coordination

Record keeping

Communication skills

Project tracking

Education

BA/BS degree

HS diploma + 6 years experience

Tools

Microsoft Office Suite

Data management tools

Document management systems

Meeting scheduling software

Job description

Overview

AMERICAN SYSTEMS is Seeking our next Administrative Support Specialist! As our next Administrator Support Specialist, you will provide administrative and coordination support to the NISSC 3 Program, with a primary focus on program management activities, documentation, and meeting coordination. This role supports program leadership by ensuring timely, accurate, and compliant documentation, as well as effective logistical arrangements for program activities and reviews.

Responsibilities

• The position will work in close coordination with the Emergency Depot Level Maintenance and Urgent Depot Level Maintenance manager to support EDLM and UDLM related efforts.
• Coordinate and schedule meetings for program leadership and cross functional teams.
• Prepare draft agendas and supporting materials for meetings, reviews, and working sessions.
• Record, finalize, and distribute meeting minutes in a timely manner.
• Track action items through completion, maintaining logs and status.
• Maintain program records, reports, and documentation in accordance with program and customer requirements.
• Monitor program deliverables and assist with data collection, data management, and production of status reports.
• Prepare, format, and manage program correspondence, including memos, reports, presentations, and tracking documentation.
• Archive documentation and artifacts in a timely and organized manner within designated repositories.
• Verify the integrity and accuracy of data and documentation to meet compliance and audit requirements.
• Support logistics coordination for meetings, reviews, and other program events, including room scheduling, teleconferencing, and visit coordination as required.
• Work in close coordination with the EDLM UDLM manager to support Emergency and Urgent Depot Level Maintenance related administrative and reporting activities.
• Assist program leadership in maintaining calendars, milestones, and tracking tools to ensure timely execution of program tasks.

Qualifications

• In depth knowledge of administrative processes in a professional office or program environment.
• Proficiency with standard office and collaboration software tools used for:
  • Data management and tracking
  • Document preparation and configuration
  • Meeting coordination, scheduling, and conferencing
  • Demonstrated ability to manage and organize detailed records and reports with strong attention to accuracy and compliance standards.
  • Strong written and verbal communication skills, including the ability to:
    • Prepare agendas, meeting minutes, and formal correspondence
    • Communicate clearly with program staff, leadership, and stakeholders
    • Experience with project or task tracking, status reporting, and basic logistics coordination
• Preferred: BA/BS degree in a related field
• Alternative: High School Diploma plus 6 additional years of relevant experience in lieu of degree
• Minimum Clearance to Start: Secret
• Additional Requirement: Eligibility to obtain TS/SCI
• 1‑3 years

Notice of Anticipated Employment Opportunities

These positions are being posted in anticipation of future employment opportunities, which may become available beginning around June 2026. Actual hiring and start dates will depend on contract award, organizational needs and other factors. Candidates may be considered for these or similar positions as opportunities arise.

Pay Transparency Statement

AMERICAN SYSTEMS is committed to pay transparency for its applicants and employees. The salary range for this position is USD $48,500.00/Yr. - USD $80,900.00/Yr. Actual compensation will be determined based on several factors permitted by law. AMERICAN SYSTEMS provides a comprehensive benefits program including healthcare benefits, paid leave, retirement plans, insurance programs, and education and training assistance.

EEO Statement

EEO Race/Sex/Disability Status/Veteran Status