Night Vault & Auction Operations Specialist

Fanatics; Tigard (OR); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

401(k) with company matching

Medical, dental, and vision insurance

Paid time off and flexible scheduling

Life insurance

Employee assistance programs

Fanatics employee discount

Job summary

Fanatics Collectibles is seeking an Operations Associate to join the Operations Department. You will manage intake, curation, and vault storage of high-value assets, while coordinating with Imaging, Ingestion, and Logistics teams to ensure accurate processing and timely fulfillment.

This hands-on role rewards teamwork and meticulous attention to detail. The role reports to the Operations Manager and offers a fast-paced environment with cross-department collaboration and opportunities for growth

Qualifications

• Experience in logistics, warehousing, or asset management.
• Strong organizational and multitasking abilities with acute attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Resilient, adaptable, and capable of thriving in a fast-paced setting with shifting priorities.
• High level of integrity and discretion when handling high-value assets.

Responsibilities

• Manage intake and curation of collectibles, including titling vintage, modern, and TCG cards using Fanatics Collect formatting standards.
• Review, organize, and archive assets for vault storage.
• Prepare assets for auction listings, including image/video review and replacement.
• Re-sticker archival keys and transfer items between locations as needed.
• Perform pre- and post-authentication processes (imaging, video shooting, review, and finalization).
• Support cross-functional operations such as Imaging, Raw Card Ingestion, and Logistics.
• Process inbound and outbound shipments; manage high volumes of incoming packages and auction fulfillments.
• Prepare, package, and label orders accurately, verifying item serial numbers against inventory.
• Identify and pull inventory items for client fulfillments and auction sales.
• Maintain accurate digital inventory records and ensure storage integrity.
• Collaborate across departments to resolve issues (e.g., mis-shipments, rush orders, discrepancies).
• Monitor and update inventory systems to reflect real-time asset status.

Skills

Logistics experience

Organizational skills

Communication skills

Team player

Adaptable

Integrity

Tools

Inventory management software

Job description

Fanatics Collectibles is seeking an Operations Associate to join the Operations Department. You will manage intake, curation, and vault storage of high-value assets, while coordinating with Imaging, Ingestion, and Logistics teams to ensure accurate processing and timely fulfillment.

This hands-on role rewards teamwork and meticulous attention to detail. The role reports to the Operations Manager and offers a fast-paced environment with cross-department collaboration and opportunities for growth