New York Office Concierge & Admin Support

NewEdge Capital Group LLC; New York (NY); On-site; USD 41,000 - 48,000; Full time

Job summary

NewEdge Capital Group seeks an Administrative Assistant in New York to be the friendly first point of contact. You will greet guests, manage visitor check-ins, coordinate meeting spaces, and support daily office operations.

Responsibilities include mail handling, deliveries, kitchen upkeep, and general administrative support. This role is onsite in NYC with standard business hours, offering a base hourly rate and benefits.

Qualifications

• Previous receptionist, administrative, hospitality or office support experience preferred.
• Excellent communication and interpersonal skills.
• Professional, friendly and service oriented demeanor.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast paced office.

Responsibilities

• Greet and welcome employees, clients, and visitors in a professional and friendly manner.
• Register all guests through Prism and ensure visitors follow check-in procedures.
• Offer beverages and assist with hospitality for guests.
• Notify employees when guests arrive and direct visitors to meetings.
• Answer and direct incoming calls and general inquiries.
• Maintain a tidy, organized reception area at all times.
• Manage and coordinate conference room bookings.
• Assist with meeting room setup and prep.
• Help coordinate basic meeting needs including beverages and supplies.
• Assist with breakfast, lunch, and other office meetings or events.

Skills

Excellent communication

Interpersonal skills

Organizational skills

Multitasking

Dependable & punctual

Professional demeanor

Microsoft Outlook proficiency

Office systems familiarity

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Office apps

Visitor management system

Conference room booking platform

Job description

NewEdge Capital Group seeks an Administrative Assistant in New York to be the friendly first point of contact. You will greet guests, manage visitor check-ins, coordinate meeting spaces, and support daily office operations.

Responsibilities include mail handling, deliveries, kitchen upkeep, and general administrative support. This role is onsite in NYC with standard business hours, offering a base hourly rate and benefits.