Neurosurgery Department Administrative Specialist

UC Irvine; California; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Retirement savings plans

Job summary

UC Irvine’s Department of Neurological Surgery seeks an AAIII to support daily administrative operations. The role involves managing calendars, travel arrangements, and meetings while ensuring accuracy and discretion in handling sensitive information.

Responsibilities include processing reimbursements, coordinating with divisions, and preparing minutes and documents. A BA/BS or equivalent experience and 1–3 years in related work are required, with opportunities to develop within a high‑caliber

Qualifications

• Bachelor degree or equivalent experience.
• 1–3 years of related experience.

Responsibilities

• Perform administrative tasks for the Department of Neurological Surgery.
• Manage calendars, scheduling, travel arrangements, and meetings.
• Process reimbursements and track expenses such as travel, dues, licenses, and honoraria.
• Prepare documents, minutes, and correspondence; maintain accurate records.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Reconciliation

Recordkeeping

Reimbursements

Epic

GE

Excel

Word

Adobe Acrobat

Interpersonal skills

Problem solving

Confidentiality

Teamwork

Prioritization

Attention to detail

Communication

Education

Bachelor of Arts/ Bachelor of Science in related field

Tools

Epic

GE

Excel

Word

Adobe Acrobat

Job description

UC Irvine’s Department of Neurological Surgery seeks an AAIII to support daily administrative operations. The role involves managing calendars, travel arrangements, and meetings while ensuring accuracy and discretion in handling sensitive information.

Responsibilities include processing reimbursements, coordinating with divisions, and preparing minutes and documents. A BA/BS or equivalent experience and 1–3 years in related work are required, with opportunities to develop within a high‑caliber