Executive Secretary, Neurology

UC Health; Cincinnati (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

UC Health in Cincinnati, OH is seeking a Full Time Executive Secretary to support the SVP/CIO and Information Systems & Technology management. The role includes coordinating Leadership meetings, preparing agendas, taking minutes, and handling departmental communications.

You will manage department equipment needs, conference room calendars, stocking supplies, and assist with travel authorization processes. Proficiency in Microsoft Office and professional communication are essential.

Qualifications

• High school diploma required.
• Associate degree preferred in a related field.
• At least two years of database management experience with Excel, Word, and PowerPoint.

Responsibilities

• Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes.
• Coordinates other meetings as needed and provides tools identified for meeting success.
• Responsible for coordinating needs for all departmental equipment, conference room calendars and maintaining stock.
• Develops, provides and maintains Surveys; coordinates reporting on survey data with staff.
• Maintains proficiency in Microsoft Office to support organization needs; creates forms and tools as needed.
• Assists Travel Authorization process – helping with forms, signatures and related payments.
• Maintains employee contact information and assists in copier repairs and related tasks.
• Updates organizational charts and works with managers to obtain forms for new hires and terminations.
• Provides weekly status reports to Business Office Manager.

Skills

Secretarial experience

Meeting coordination

Education

High school diploma

Associate Degree in related field

Tools

Excel

Word

PowerPoint

Job description

Job Description

Job Description

UC Health is hiring a Full Time Executive Secretary in Neurology. Provide support to departmental SVP/CIO and the Information Systems & Technology management team. Perform secretarial duties as required to support operations of the department.

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.

Location

Cincinnati, OH, United States

Qualifications

• Minimum Required: High school diploma.
• Preferred: Associate Degree and/or the in education in a related field.
• Minimum Required: two years of experience in data base management with proficiency in Excel, Word, and PowerPoint.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world‑class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors. UC Health is an EEO employer.

Responsibilities

SVP/Directors Support

• Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes
• Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting.

Department Support

• Responsible for coordinating needs for all departmental equipment.
• Responsible for conference room calendars
• Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from contacts and places orders in a timely manner to maintain stock.
• Develops, provides and maintains all Surveys as assigned. Coordinates reporting on survey data with staff as needed.
• Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization. Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product.
• Responsible for Travel Authorization process – assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed
• Assists in toner replacement for printers and copiers – Places calls for copier repairs. Prepares drafts memos, letters, and departmental communications. Maintains Employee contact information

Dept Org Support

• Maintain and update Organizational Charts
• Work with managers to get completed forms for new hires and terminated associates
• Updates forms- for new hire packets, exit packets, TA packets
• Responsible for miscellaneous project support on an as needed basis
• Provides weekly status reports to Business Office Manager