Neurology Physician Admin Assistant – Full-Time

Miami Children’s Hospital; Miami (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Miami Children’s Hospital is seeking a Physician Admin Assistant in Neurology for full-time day shifts. The role provides administrative support to physicians and leaders, including scheduling tests, appointments, and procedures, preparing correspondence, and maintaining records.

The position involves credentialing assistance, maintaining CME logs, travel arrangements, and creating reports. Strong written and verbal communication in English and Spanish is preferred.

Qualifications

• 2 years of customer service experience in an office setting or similar environment.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department/function in a professional, courteous, and efficient manner.

Responsibilities

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner.
• Takes messages as needed.
• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leader's or Physician's approval.
• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Skills

Customer service

Administrative experience

Bilingual (EN/ES)

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Internet

Job description

Miami Children’s Hospital is seeking a Physician Admin Assistant in Neurology for full-time day shifts. The role provides administrative support to physicians and leaders, including scheduling tests, appointments, and procedures, preparing correspondence, and maintaining records.

The position involves credentialing assistance, maintaining CME logs, travel arrangements, and creating reports. Strong written and verbal communication in English and Spanish is preferred.