Medical Office Admin Specialist – Physician Support

Nicklaushealth; Miami (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Nicklaushealth in Miami, FL seeks a Clerical/Administrative professional to support physicians and leadership in neurology. The role includes scheduling, medical record maintenance and handling credentialing tasks with accuracy.

The candidate will manage calls, prepare reports, coordinate tests and travel, and assist in creating presentations and documentation for approvals. Bilingual English/Spanish skills are highly preferred to serve diverse patients and staff.

Qualifications

• 2 years of office or similar environment customer service experience.
• Preference for medical/physician office experience.
• Bilingual English/Spanish is highly preferred.
• Knowledge of grammar, punctuation, spelling and business writing.
• Knowledge of medical terminology.
• Familiarity with Microsoft Word, Excel, PowerPoint and Internet.
• Ability to compose general business communication for review and signature.

Responsibilities

• Answer and screen calls for physicians and leaders; take messages as needed.
• Assist with credentialing applications, medical license requirements and memberships.
• Maintain log of CME credits, expenses and teaching hours.
• Verify submitted documentation for completeness and signatures.
• Coordinate and schedule surgeries, procedures and tests; obtain authorizations and follow-ups.
• Gather data for reports by contacting staff and external sources as needed.
• Prepare medical reports and documents for approval by leaders or physicians.
• Schedule appointments and maintain calendars for conferences, rounds and requests.
• Serve as liaison between employees, agencies and physician practices.
• Order medical and office supplies; manage equipment and repairs.
• Process travel applications and arrange accommodations.
• Transcribe letters, reports and summaries; prepare presentations for meetings.
• Prepare and maintain medical records and abstracts.

Skills

Customer service

Administrative support

Bilingual English/Spanish

Medical terminology

MS Word/Excel/PowerPoint

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Nicklaushealth in Miami, FL seeks a Clerical/Administrative professional to support physicians and leadership in neurology. The role includes scheduling, medical record maintenance and handling credentialing tasks with accuracy.

The candidate will manage calls, prepare reports, coordinate tests and travel, and assist in creating presentations and documentation for approvals. Bilingual English/Spanish skills are highly preferred to serve diverse patients and staff.