Physician Office Administrative Specialist

Nicklaus Children's Health System; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Nicklaus Children's Health System in Miami, FL seeks an administrative support professional to handle scheduling, correspondence, and record-keeping. The role involves coordinating appointments, tests, admissions, and procedures, and preparing documents for physician review.

The ideal candidate has at least 2 years of office-based customer service and administrative experience, with bilingual English/Spanish preferred.

Qualifications

• 2 years of customer service in office setting or similar environment.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling and business writing.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Word, Excel, PowerPoint and Internet.
• Able to organize and compose business communications for review and signature.
• Professional, courteous and efficient representation of the department.

Responsibilities

• Answer and screen calls for physicians and Leader regarding patients and results; take messages as needed.
• Assist physicians in credentialing, license requirements, and memberships.
• Maintain log of CME credits, expenses, and teaching hours.
• Process travel applications and make travel arrangements.
• Coordinate and schedule surgeries, procedures, and diagnostic tests.
• Prepare medical reports and documents for approval.
• Transcribe letters and medical reports.
• Prepare PowerPoint presentations for meetings and maintain medical records.

Skills

Customer service

Administrative support

Bilingual English/Spanish

Office communication

Microsoft Word/Excel/PowerPoint

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Internet

Job description

Nicklaus Children's Health System in Miami, FL seeks an administrative support professional to handle scheduling, correspondence, and record-keeping. The role involves coordinating appointments, tests, admissions, and procedures, and preparing documents for physician review.

The ideal candidate has at least 2 years of office-based customer service and administrative experience, with bilingual English/Spanish preferred.