Physician Admin Assistant - Neurology (Full Time, Days)

Nicklaus Children's Health System; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Nicklaus Children's Health System in Miami, FL seeks an administrative support professional to handle scheduling, correspondence, and record-keeping. The role involves coordinating appointments, tests, admissions, and procedures, and preparing documents for physician review.

The ideal candidate has at least 2 years of office-based customer service and administrative experience, with bilingual English/Spanish preferred.

Qualifications

• 2 years of customer service in office setting or similar environment.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling and business writing.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Word, Excel, PowerPoint and Internet.
• Able to organize and compose business communications for review and signature.
• Professional, courteous and efficient representation of the department.

Responsibilities

• Answer and screen calls for physicians and Leader regarding patients and results; take messages as needed.
• Assist physicians in credentialing, license requirements, and memberships.
• Maintain log of CME credits, expenses, and teaching hours.
• Process travel applications and make travel arrangements.
• Coordinate and schedule surgeries, procedures, and diagnostic tests.
• Prepare medical reports and documents for approval.
• Transcribe letters and medical reports.
• Prepare PowerPoint presentations for meetings and maintain medical records.

Skills

Customer service

Administrative support

Bilingual English/Spanish

Office communication

Microsoft Word/Excel/PowerPoint

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Internet

Job description

Job Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

Description

Job Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

Job Specific Duties

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leader's or Physician's approval.
• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Qualifications

Minimum Job Requirements

• 2 years of customer service experience in an office setting or similar environment

Knowledge, Skills, And Abilities

• High school education or equivalent preferred.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department/function in a professional, courteous, and efficient manner

Job

Clerical/Administrative

Department

NCPS-NEUROLOGY-3100-440750

Job Status

Professional