Physician Admin Assistant - Neurology (Full Time, Days)

Nicklaushealth; Miami (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Nicklaushealth in Miami, FL seeks a Clerical/Administrative professional to support physicians and leadership in neurology. The role includes scheduling, medical record maintenance and handling credentialing tasks with accuracy.

The candidate will manage calls, prepare reports, coordinate tests and travel, and assist in creating presentations and documentation for approvals. Bilingual English/Spanish skills are highly preferred to serve diverse patients and staff.

Qualifications

• 2 years of office or similar environment customer service experience.
• Preference for medical/physician office experience.
• Bilingual English/Spanish is highly preferred.
• Knowledge of grammar, punctuation, spelling and business writing.
• Knowledge of medical terminology.
• Familiarity with Microsoft Word, Excel, PowerPoint and Internet.
• Ability to compose general business communication for review and signature.

Responsibilities

• Answer and screen calls for physicians and leaders; take messages as needed.
• Assist with credentialing applications, medical license requirements and memberships.
• Maintain log of CME credits, expenses and teaching hours.
• Verify submitted documentation for completeness and signatures.
• Coordinate and schedule surgeries, procedures and tests; obtain authorizations and follow-ups.
• Gather data for reports by contacting staff and external sources as needed.
• Prepare medical reports and documents for approval by leaders or physicians.
• Schedule appointments and maintain calendars for conferences, rounds and requests.
• Serve as liaison between employees, agencies and physician practices.
• Order medical and office supplies; manage equipment and repairs.
• Process travel applications and arrange accommodations.
• Transcribe letters, reports and summaries; prepare presentations for meetings.
• Prepare and maintain medical records and abstracts.

Skills

Customer service

Administrative support

Bilingual English/Spanish

Medical terminology

MS Word/Excel/PowerPoint

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Job Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

Job Specific Duties

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians' Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leader's or Physician's approval.
• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Qualifications

Minimum Job Requirements

• 2 years of customer service experience in an office setting or similar environment

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department/function in a professional, courteous, and efficient manner

Job: Clerical/Administrative

Department: NCPS-NEUROLOGY-3100-440750

Job Status: Professional