Navy Administrative Specialist — Secret Clearance

Loch Harbour Group; San Diego (CA); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Life insurance

Job summary

Loch Harbour Group, Inc. seeks a detail-oriented Military Administrative Specialist (MilAdmin) to provide comprehensive administrative, personnel, legal-support, and manpower assistance within a U.S. Navy environment.

You will assist with evaluations, manpower tracking, directives, awards, investigations, and workforce reporting. Key duties include managing NAVFIT evaluations, manpower documentation, command directives, awards, investigations, and FOIA/Privacy Act records.

Qualifications

• Active Secret Clearance required.
• Bachelor's degree in Accounting, Finance, Economics, Business Administration, or a related field (military legal/administrative training may substitute).
• 3 years of professional experience in military or federal administrative, personnel, or legal-support functions.

Responsibilities

• Prepare, track, and route military evaluations (e.g., NAVFIT) with rosters and accountability reports.
• Manage manpower and billet documentation; develop workforce status reports.
• Prepare and route directives, executive correspondence, and staff packages per Navy standards.
• Administer awards and personnel actions; coordinate with relevant offices.
• Support investigations and claims processing; coordinate with legal staff.
• Monitor leadership taskers and administrative actions in enterprise systems; provide status updates.
• Draft reports, briefs, and presentations using Microsoft Office; maintain organized records.
• Maintain shared drives and collaboration platforms (SharePoint, Teams, Jira) for workflow tracking.

Skills

Attention to detail

On-site coordination

Policy & regulatory understanding

Education

Bachelor's degree in Accounting, Finance, Economics, Business Administration or related field

Tools

Navy ERP

SAP modules

Job description

Description

Loch Harbour Group, Inc. is seeking a detail-oriented Military Administrative Specialist (MilAdmin) to provide comprehensive administrative, personnel, legal-support, and manpower assistance within a U.S. Navy operational environment.

This role supports military personnel lifecycle activities including evaluations, manpower tracking, directives administration, awards processing, command investigations, and workforce reporting. The ideal candidate will have strong organizational skills, familiarity with Navy administrative and legal processes, and the ability to support a dynamic workforce with frequent personnel rotations.

Key Responsibilities

• Prepare, track, and route military evaluations (e.g., NAVFIT) while maintaining personnel rosters, manning documents, and accountability reports in compliance with Navy requirements
• Manage manpower and billet documentation, including BIN tracking, personnel status changes, and workforce alignment; develop workforce status reports to support leadership visibility
• Prepare, review, and route command directives, executive correspondence, staff packages, and reports, ensuring accuracy, formatting consistency, and compliance with Navy administrative standards
• Administer and track awards packages and personnel actions, coordinating across Military Administration, Directives, and Manpower offices to ensure timely and accurate processing
• Support processing of command investigations, line‑of‑duty investigations, and loss/damage‑to‑government‑property investigations, ensuring proper documentation and routing
• Assist with claims intake and administrative processing under programs such as the Military Claims Act and Federal Tort Claims Act, coordinating with legal staff as needed
• Monitor and manage leadership taskers and administrative actions within FlankSpeed and enterprise systems, ensuring timely completion and clear status reporting
• Draft reports, briefs, and presentations using Microsoft Office Suite, while maintaining organized records aligned with inspection readiness standards
• Maintain shared drives and collaboration platforms using SharePoint, Teams, and Jira, supporting workflow tracking and coordination
• Handle official and sensitive documentation, including mail processing, PCS‑related packages, and FOIA/HIPAA/Privacy Act‑related records requests, ensuring proper handling and distribution
• Provide administrative support to military personnel including check‑in/check‑out processing, sponsorship coordination, and customer support, while adapting to frequent personnel rotations
• Provide training and mentorship to junior administrative staff as needed

Requirements

Clearance

Active Secret Clearance required

Education Requirements

Bachelor's level degree in Accounting, Finance, Economics, Business Administration, or a related field. (Relevant military legal/administrative training, such as Legalman "A" School or a Legal Research and Writing course, may be considered in lieu of a specific degree focus.)

Experience Requirements

• 3 years of professional experience in military or federal administrative, personnel, or legal‑support functions

Required Qualifications

• Active Secret Security Clearance (required at time of hire)
• Ability to work onsite in San Diego, CA 5 days a week

Required Skills

Knowledge of Navy ERP and SAP modules, including:

• Finance
• Human Resources
• Logistics
• Procurement
• Acquisition
• Project Systems
• Workforce Management
• Materials Management
• Sales & Distribution

Additional Preferred Skills

• Legal and regulatory research
• Investigative skills and attention to detail
• Strong written and verbal communication
• Ability to work independently and manage competing priorities

Company Highlights

At LHG, we offer our employees a full comprehensive and competitive benefits package. Our benefits package features:

• Competitive salaries
• Paid time off
• Health, dental and vision insurance
• Company paid short/long term disability
• Company paid Life and Accidental Death & Dismemberment insurance
• 401(k) (up to 5% matching)
• Flexible Spending Accounts (FSA)
• Other company perks

The Loch Harbour Group is an equal opportunity employer, all interested qualified applicants are encouraged to apply, D/M/V/F. LHG welcomes and encourages diversity in the workforce.