Navy Administrative Specialist — Secret Clearance

Loch Harbour Group; San Diego (CA); Hybride; USD 85 000 - 110 000; Plein temps

Avantages offerts par ce poste

Competitive salaries

Paid time off

Health, dental and vision insurance

Company paid disability

Company paid Life and AD&D insurance

401(k) matching

FSA

Other company perks

Résumé du poste

Loch Harbour Group, Inc. seeks a detail-oriented Military Administrative Specialist to provide comprehensive admin, personnel, legal-support, and manpower assistance within a U.S. Navy environment. The role covers evaluations, manpower tracking, directives administration, awards processing, and workforce reporting.

The ideal candidate will have Navy admin/legal process familiarity, strong organization, and ability to support a dynamic workforce with frequent rotations. Onsite in San Diego, CA.

Qualifications

• Active Secret Clearance required at time of hire.
• Bachelor's degree in Accounting, Finance, Economics, Business Administration, or related field.
• Minimum 3 years of military or federal admin, personnel, or legal-support experience.
• Ability to work onsite in San Diego, CA 5 days a week.

Responsabilités

• Prepare, track, and route military evaluations (NAVFIT) and maintain rosters and reports.
• Manage manpower documentation and workforce status reports for leadership visibility.
• Prepare and route directives, executive correspondence, staff packages, and reports.
• Administer awards, personnel actions, and coordinating offices for timely processing.
• Support investigations logistics and documentation routing for various cases.
• Assist with claims intake under the Military Claims Act and FTCA with legal staff.
• Monitor leadership taskers and administrative actions in FlankSpeed and enterprise systems.
• Draft reports and presentations using Microsoft Office; maintain inspection-ready records.
• Maintain SharePoint/Teams/Jira for workflow tracking and coordination.
• Handle sensitive documents including FOIA/Privacy Act records and PCS packages.

Connaissances

Navy ERP

SAP modules

Finance

Human Resources

Logistics

Procurement

Acquisition

Project Systems

Workforce Management

Materials Management

Sales & Distribution

Formation

Bachelor's degree in related field

Outils

SharePoint

Teams

Jira

Description du poste

Description

Loch Harbour Group, Inc. is seeking a detail-oriented Military Administrative Specialist (MilAdmin) to provide comprehensive administrative, personnel, legal-support, and manpower assistance within a U.S. Navy operational environment.

This role supports military personnel lifecycle activities including evaluations, manpower tracking, directives administration, awards processing, command investigations, and workforce reporting. The ideal candidate will have strong organizational skills, familiarity with Navy administrative and legal processes, and the ability to support a dynamic workforce with frequent personnel rotations.

Key Responsibilities

• Prepare, track, and route military evaluations (e.g., NAVFIT) while maintaining personnel rosters, manning documents, and accountability reports in compliance with Navy requirements
• Manage manpower and billet documentation, including BIN tracking, personnel status changes, and workforce alignment; develop workforce status reports to support leadership visibility
• Prepare, review, and route command directives, executive correspondence, staff packages, and reports, ensuring accuracy, formatting consistency, and compliance with Navy administrative standards
• Administer and track awards packages and personnel actions, coordinating across Military Administration, Directives, and Manpower offices to ensure timely and accurate processing
• Support processing of command investigations, line-of-duty investigations, and loss/damage-to-government-property investigations, ensuring proper documentation and routing
• Assist with claims intake and administrative processing under programs such as the Military Claims Act and Federal Tort Claims Act, coordinating with legal staff as needed
• Monitor and manage leadership taskers and administrative actions within FlankSpeed and enterprise systems, ensuring timely completion and clear status reporting
• Draft reports, briefs, and presentations using Microsoft Office Suite, while maintaining organized records aligned with inspection readiness standards
• Maintain shared drives and collaboration platforms using SharePoint, Teams, and Jira, supporting workflow tracking and coordination
• Handle official and sensitive documentation, including mail processing, PCS-related packages, and FOIA/HIPAA/Privacy Act-related records requests, ensuring proper handling and distribution
• Provide administrative support to military personnel including check-in/check-out processing, sponsorship coordination, and customer support, while adapting to frequent personnel rotations
• Provide training and mentorship to junior administrative staff as needed

Requirements

Clearance

Active Secret Clearance required

Requirements

Education Requirements
Bachelor's level degree in Accounting, Finance, Economics, Business Administration, or a related field. (Relevant military legal/administrative training, such as Legalman "A" School or a Legal Research and Writing course, may be considered in lieu of a specific degree focus.)

Experience Requirements

• 3 years of professional experience in military or federal administrative, personnel, or legal-support functions

Required Qualifications

• Active Secret Security Clearance (required at time of hire)
• Ability to work onsite in San Diego, CA 5 days a week

Required Skills

Knowledge of Navy ERP and SAP modules, including:

• Finance
• Human Resources
• Logistics
• Procurement
• Acquisition
• Project Systems
• Workforce Management
• Materials Management
• Sales & Distribution

Additional Preferred Skills

• Legal and regulatory research
• Investigative skills and attention to detail
• Strong written and verbal communication
• Ability to work independently and manage competing priorities

Company Highlights

At LHG, we offer our employees a full comprehensive and competitive benefits package. Our benefits package features:

• Competitive salaries
• Paid time off
• Health, dental and vision insurance
• Company paid short/long term disability
• Company paid Life and Accidental Death & Dismemberment insurance
• 401(k) (up to 5% matching)
• Flexible Spending Accounts (FSA)
• Other company perks

The Loch Harbour Group is an equal opportunity employer, all interested qualified applicants are encouraged to apply, D/M/V/F. LHG welcomes and encourages diversity in the workforce.