Manager, Administrative I

Virtual Computing Technology; Port Hueneme (CA); On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability (LTD)

401(k)

Flexible Spending Account (FSA)

Paid holidays

Sick leave

Vacation

Job summary

Virtual Computing Technology, Inc. in Port Hueneme, CA seeks a Manager, Administrative I to oversee day-to-day administrative operations, records management, payroll, travel, and reporting, ensuring efficiency and compliance with policies.

The role provides administrative guidance to management and staff, coordinates timesheets and budgets, and drives process improvements to enhance workflow and accountability across the organization.

Qualifications

• Bachelor’s degree in business administration, Management, Accounting, Finance or related discipline.
• Minimum of three (3) years of professional experience in administrative management, business operations, office administration, or a related field.
• Must be able to obtain and maintain a U.S. Secret Security Clearance.
• Must be legally authorized to work in the United States. Visa sponsorship is not provided.
• Knowledge of U.S. Navy correspondence and records management procedures.
• Experience coordinating administrative activities, managing records, and supporting organizational operations.
• Excellent analytical, communication, leadership, and problem-solving skills.
• Ability to prioritize assignments, manage multiple responsibilities, and meet deadlines.

Responsibilities

• Perform general office duties, including answering telephones, replying to inquiries, greeting visitors, and operating office equipment.
• Coordinate and oversee daily administrative operations and general office support activities.
• Provide administrative support and guidance to management, employees, and organizational personnel.
• Coordinate timesheets, travel arrangements, personnel documentation, and records management.
• Monitor administrative processes to ensure compliance with company policies and requirements.
• Prepare, review, and maintain administrative reports, correspondence, and supporting documentation.
• Assist with budget tracking, resource planning, and administrative expense monitoring.
• Identify opportunities to improve administrative procedures, workflow, and operational efficiency.
• Coordinate with internal departments and external personnel to address administrative needs and resolve issues.
• Monitor deadlines and ensure timely completion of tasks and reporting.

Skills

Project coordination

Office administration

Records management

Payroll support

Travel coordination

Microsoft Office

Communication skills

Security clearance

Education

Bachelor’s degree in business administration, Management, Accounting, Finance

Tools

MS Office Suite

Job description

Job Position:

Manager, Administrative I

Job Location:

Port Hueneme, CA (NSWC PHD)

Summary:

The Manager, Administrative I, is responsible for coordinating and overseeing day-to-day administrative operations and support services to ensure organizational efficiency and compliance with established policies and procedures. This position provides administrative guidance and support in areas such as office operations, records management, personnel coordination, payroll, travel, and reporting. The individual assists with management resource planning, operational activities, and process improvements while ensuring administrative requirements are completed accurately and efficiently.

Tasks and Responsibilities:

• Perform general office duties, including answering telephones, responding to inquiries, greeting visitors, and operating office equipment.
• Coordinate and oversee daily administrative operations and general office support activities.
• Provide administrative support and guidance to management, employees, and organizational personnel.
• Coordinate activities related to timesheets, travel arrangements, personnel documentation, and records management.
• Monitor administrative processes to ensure compliance with company policies, procedures, and applicable requirements.
• Prepare, review, and maintain administrative reports, correspondence, and supporting documentation.
• Assist with budget tracking, resource planning, and administrative expense monitoring.
• Identify opportunities to improve administrative procedures, workflow, and operational efficiency.
• Coordinate with internal departments and external personnel to address administrative needs and resolve operational issues.
• Monitor deadlines and ensure timely completion of assigned administrative tasks and reporting requirements.
• Assist management with planning, organizing, and implementing administrative initiatives.
• Perform other related duties as assigned.

Required Qualifications

• Must be able to obtain and maintain a U.S. Secret Security Clearance.
• Must be legally authorized to work in the United States. VCT is unable to provide visa sponsorship.
• Must be able to obtain and maintain required facility credentials and authorizations.
• Bachelor’s degree in business administration, Management, Accounting, Finance, or a related discipline.
• Minimum of three (3) years of professional experience in administrative management, business operations, office administration, or a related field.
• Knowledge of U.S. Navy correspondence and records management procedures,
• Experience coordinating administrative activities, managing records, and supporting organizational operations.
• Excellent analytical, communication, leadership, and problem-solving skills.
• Ability to prioritize assignments, manage multiple responsibilities, and meet established deadlines.

• Strong analytical, problem-solving, and decision-making skills, with the ability to identify issues and implement effective solutions.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and the ability to maintain accuracy, professionalism, and sound judgment under pressure.
• Ability to work effectively under pressure while maintaining accuracy and professionalism.
• Ability to establish and maintain effective working relationships with employees, management, customers, and other personnel.
• Demonstrated professional demeanor and positive attitude.
• Dependable and reliable, with regular and consistent attendance.
• Ability to remain seated in a stationary position approximately 50% of the workday and alternate between standing and walking as needed.

Preferred Qualifications

• Experience supporting DoD, federal government, or U.S. Navy programs.
• Familiarity with government contracting environments and military operations.
• Experience serving as a liaison between customers, program offices, and government personnel.
• Familiarity with government databases, tracking systems, and administrative applications.
• Knowledge of Department of the Navy (DON) policies and procedures.

Work Environment / Physical Requirements

• Primarily office environment.
• Infrequent work in hangar or flight line areas, which may be noisy.
• May be exposed to moderate environmental conditions such as heat, cold, or wind.
• May be required to wear personal protective equipment when entering hazardous areas.
• Ability to sit for extended periods and perform repetitive motions (e.g., keyboarding).
• Noise levels are typically moderate but may be loud near aircraft parking areas.

Position type:

Full Time

Classification

Exempt

Hours to Work

Monday through Friday during standard business hours; additional hours as needed to fulfill position responsibilities.

Salary:

$ 85,000.00 annually

Benefits:

Medical, Dental, Vision, Life, LTD, 401(k), FSA, Paid Holidays, Sick Leave, and Vacation

Education

Bachelor’s degree in business administration, Management, Accounting, Finance, or related discipline.

Requirement:

Must be authorized to work in the United States

Clearance Level:

Shall possess and maintain secret level security clearance

Security Clearance:

Applicants must have an active security clearance and/or the ability to obtain and maintain US Government Security Clearance. Selected candidates will be subject to a government security investigation and must meet eligibility requirements to obtain a DoD Government- granted security clearance. Individuals will be subject to a background investigation to include but not limited to, criminal history, employment and education verification, drug testing, and creditworthiness.