Manager, Administrative IV

Virtual Computing Technology; Port Hueneme (CA); On-site; USD 131,000 - 160,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k)

FSA

Paid Holidays

Sick Leave

Vacation

Job summary

Virtual Computing Technology, Inc. seeks a seasoned Manager, Administrative IV to lead administrative and business support across the organization at Port Hueneme.

You will oversee travel, records, budgeting, data calls, and strategic operations; collaborate with leadership and external stakeholders in a DoD environment, and ensure NWCF practices and security clearances are maintained. The role requires a Master’s degree and ten years of experience, along with strong analytical, communication,

Qualifications

• Master’s degree in accounting, finance, economics, business administration, or a related discipline.
• Minimum of ten years of professional experience in administrative management, financial management, or a related field.
• Knowledge of U.S. Navy correspondence and records management procedures.
• Previous Navy administrative, operational, or technical management experience.
• Excellent analytical, communication, leadership, and problem-solving skills.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Perform general office duties, including answering telephones, responding to inquiries, greeting visitors, and operating office equipment.
• Coordinate and oversee administrative support services, including travel, records management, and general business operations.
• Provide administrative and operational support to organizational leadership and management personnel.
• Respond to data calls, prepare reports, and provide accurate information to support management decisions.
• Analyze organizational requirements and provide recommendations to improve administrative and business processes.
• Support financial planning, budget development, and manpower resource allocation.
• Evaluate operational performance, identify areas for improvement, and recommend solutions.
• Provide guidance and recommendations regarding business operations, organizational policies, and administrative procedures.
• Support strategic planning and the development of business and technical objectives.
• Coordinate with internal departments and external stakeholders to ensure administrative and operational requirements are met.
• Apply knowledge of Navy Working Capital Fund (NWCF) operations and related financial management practices.
• Perform other related duties as assigned.

Skills

Administrative leadership

Financial management

Data analysis

Communication skills

Problem solving

Team leadership

Attention to detail

Decision making

Work under pressure

Education

Master’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Job Position

Manager, Administrative IV

Job Location

Port Hueneme, CA (NSWC PHD)

Summary

The Manager, Administrative IV, is responsible for overseeing and coordinating administrative and business support services to ensure effective organizational operations. This position provides leadership and guidance in areas including administration, travel, records management, financial planning, and support. The individual works closely with leadership to respond to data calls, evaluate operational requirements, provide recommendations, and support strategic business and technical objectives.

Tasks and Responsibilities

• Perform general office duties, including answering telephones, responding to inquiries, greeting visitors, and operating office equipment.
• Coordinate and oversee administrative support services, including travel, records management, and general business operations.
• Provide administrative and operational support to organizational leadership and management personnel.
• Respond to data calls, prepare reports, and provide accurate information to support management decisions.
• Analyze organizational requirements and provide recommendations to improve administrative and business processes.
• Support financial planning, budget development, and manpower resource allocation.
• Evaluate operational performance, identify areas for improvement, and recommend solutions.
• Provide guidance and recommendations regarding business operations, organizational policies, and administrative procedures.
• Support strategic planning and the development of business and technical objectives.
• Coordinate with internal departments and external stakeholders to ensure administrative and operational requirements are met.
• Apply knowledge of Navy Working Capital Fund (NWCF) operations and related financial management practices.
• Perform other related duties as assigned.

Required Qualifications

• Must be able to obtain and maintain a U.S. Secret Security Clearance.
• Must be legally authorized to work in the United States. VCT is unable to provide visa sponsorship.
• Must be able to obtain and maintain required facility credentials and authorizations.
• Master’s degree in accounting, Finance, Economics, Business Administration, or a related discipline.
• Minimum of ten (10) years of professional experience in administrative management, financial management, business operations, or a related field.
• Knowledge of U.S. Navy correspondence and records management procedures,
• Previous Navy administrative, operational, or technical management experience.
• Excellent analytical, communication, leadership, and problem-solving skills.
• Demonstrated leadership abilities, including experience leading teams.
• Excellent written and verbal communication skills.
• Strong analytical, problem-solving, and decision-making skills, with the ability to identify issues and implement effective solutions.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and the ability to maintain accuracy, professionalism, and sound judgment under pressure.
• Ability to work effectively under pressure while maintaining accuracy and professionalism.
• Ability to establish and maintain effective working relationships with employees, management, customers, and other personnel.
• Demonstrated professional demeanor and positive attitude.
• Dependable and reliable, with regular and consistent attendance.
• Ability to remain seated in a stationary position approximately 50% of the workday and alternate between standing and walking as needed.

Preferred Qualifications

• Experience supporting DoD, federal government, or U.S. Navy programs.
• Familiarity with government contracting environments and military operations.
• Experience serving as a liaison between customers, program offices, and government personnel.
• Familiarity with government databases, tracking systems, and administrative applications.
• Knowledge of Department of the Navy (DON) policies and procedures.
• Experience with manpower planning, resource allocation, and organizational performance analysis.
• Experience providing recommendations and briefings to senior-level leadership.

Work Environment / Physical Requirements

• Primarily office environment.
• Infrequent work in hangar or flight line areas, which may be noisy.
• May be exposed to moderate environmental conditions such as heat, cold, or wind.
• May be required to wear personal protective equipment when entering hazardous areas.
• Ability to sit for extended periods and perform repetitive motions (e.g., keyboarding).
• Noise levels are typically moderate but may be loud near aircraft parking areas.

Position type: Full Time

Classification: Exempt

Hours to Work: Monday through Friday during standard business hours; additional hours as needed to fulfill position responsibilities.

Salary: $145,000.00 annually

Benefits: Medical, Dental, Vision, Life, LTD, 401(k), FSA, Paid Holidays, Sick Leave, and Vacation

Education: Master's degree from an accredited institution in Business Administration, Operations Management, Finance, or a related field.

Requirement: Must be authorized to work in the United States

Clearance Level: Shall possess and maintain secret level security clearance

Security Clearance

Applicants must have an active security clearance and/or the ability to obtain and maintain US Government Security Clearance. Selected candidates will be subject to a government security investigation and must meet eligibility requirements to obtain a DoD Government- granted security clearance. Individuals will be subject to a background investigation to include but not limited to, criminal history, employment and education verification, drug testing, and creditworthiness.