Natatorium | 8hr 52wk Secretary/Treasurer

Fort-Wayne-Community-Schools; Fort Wayne (IN); On-site; USD 26,000 - 33,000; Full time

Job summary

Fort Wayne Community Schools Natatorium in Fort Wayne, Indiana seeks a 8-hour/52-week Secretary/Treasurer to perform accounting and clerical duties and support the Director. You will process, evaluate and record transactions, balance and adjust accounts, and cover natatorium events as assigned.

The ideal candidate has a high school diploma and four years of clerical and accounting experience, strong office and communication skills, and knowledge of office procedures.

Qualifications

• High school diploma and four years of clerical and accounting experience.
• Strong office, computer, public relations, and oral and written communication skills.
• Knowledge of accounting terms and procedures.

Responsibilities

• Provide clerical accounting and admin support for the Director.
• Prepare financial reports and reconcile accounts.
• Assist with payroll backup and invoicing.
• Assist with events coordination and public inquiries.

Skills

Clerical experience

Accounting

Public relations

Communication skills

Education

High school diploma

Tools

Office software

Job description

Natatorium | 8hr 52wk Secretary/Treasurer

Natatorium | 8hr 52wk Secretary/Treasurer

Fort Wayne Community Schools Helen P. Brown Natatorium - Fort Wayne, Indiana Open in Google Maps

Job Details

Job ID: 5934214
Application Deadline: Posted until filled
Posted: Sep 21, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

PURPOSE

Perform a variety of accounting and clerical duties to relieve the Director of administrative and clerical detail. Process, evaluate and record various transactions; maintain, balance and adjust assigned accounts. Cover Natatorium athletic events as assigned.

MINIMUM QUALIFICATIONS

• Any combination equivalent to: graduation from high school and four years of increasingly responsible clerical and accounting experience.
• Must have strong office, computer, public relations and oral and written communication skills. Incumbents must possess knowledge of the terminology, practices and procedures of assigned office.

ESSENTIAL FUNCTIONS

• Provide clerical accounting and administrative support services to the Director; prepare and maintain a variety of financial and statistical records, reports and files related to accounts, funds, income, expenditures, balances, deposits, reconciliations, fees, stock orders, and assigned activities in accordance with established policies and procedures; collect, account for, and follow up on various fees; receive, sort, review, and route incoming mail as needed.
• Provide public relations and liaison services; initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; schedule and arrange projects, appointments, conferences, meetings and other events; respond to requests, complaints and questions from staff and the public; compose a variety of correspondence; duplicate, assemble, distribute, collect, verify and assure accuracy and completeness of various documents; provide back-up support for payroll processing.
• Receive guests, staff, parents, swim team, public swim members and elementary and high school swim classes; provide assistance and direction as appropriate for current schedule and activity/event; receive and process monetary payments; issue and process key tags and other guests.
• Prepare, process and maintain extracurricular, account and other assigned school funds and accounts; update accounts to reflect income and expenditures; review, adjust and assure accuracy of journal entries; balance and reconcile assigned accounts.
• Create billing/invoices for rental activities. Collect, receive, verify, balance and process incoming cash and monies; issue and prepare receipts; count and record monies into proper accounts; prepare and make bank deposits; receive, review, process, sort and file invoices and other payables as assigned; verify payables and match with purchase orders and other documents; issue and distribute payments from appropriate accounts; prepare checks for Follow up and ensure payment on outstanding invoices for rentals.
• Prepare and facilitate all aspects required for daily swim meets; prepare and count cash box; prepare and complete all forms required; coordinate checks and documentation for officials; request payment for Daktronics operators; make deposits; prepare pre-meet packets, print rosters; prepare rental contracts for non-FWCS teams and follow-up with billing.
• Maintain appointment, project and activity schedules and calendars; coordinate travel arrangements and reservations as necessary; process claims and reimbursements as required; coordinate and reserve facilities and equipment for meetings and other events as needed; compile and prepare agenda items and other required information and materials for meetings and other events; attend, take, transcribe and distribute minutes as directed.
• Research, compile and verify a variety of data and information; compute statistical information for various reports; prepare, process and evaluate a variety of forms, applications and documents; duplicate, assemble, distribute, collect, verify and assure accuracy and completeness of various documents; facilitate and maintain storage and filing a mandated in the Record Retention Manual.
• Monitor inventory levels of office and designated supplies and equipment; order, receive and maintain appropriate levels of inventory; prepare and process purchase orders, invoices and requisitions and arrange for payments as required.
• Act as a back-up to the 52-week Natatorium secretary as needed.
• Supports the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences to ensure students achieve at least one of the 4E’s - (Enrollment, Employment, Enlistment, or Entrepreneurship.)
• Positively promotes and embodies the FWCS Schools of Success six core competencies in our daily work: Creativity and Innovation, Critical and Analytical Thinking, Collaboration, Communication, Cultural Agility, and Self-Direction
• Perform related duties, as assigned.

PHYSICAL REQUIREMENTS

To perform the essential functions of this job effectively and safely, employees must meet the following physical qualifications:

• Communication Skills:Ability to speak clearly and hear effectively in various environments.
• Manual Dexterity:Adeptness in the use of hands and fingers.
• Postural Endurance:Sit or stand for prolonged periods, as the job requires.
• Flexibility:Ability to bend at the waist, kneel, or crouch to perform specific duties.
• Visual Acuity:Close vision ability with the capacity to adjust focus.
• Mobility:Freedom to sit or walk at will throughout the work environment.
• Strength and Stamina:Capability to lift, carry, push, or pull up to twenty (25) pounds or more.

FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.

Position Type: Full-Time
Salary: $19.01 to $24.55 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

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