Municipal Recreation Admin & Payroll Specialist

Town of Shrewsbury, Massachusetts; Shrewsbury (MA); On-site; USD 56,000 - 60,000; Full time

Job summary

The Town of Shrewsbury is looking for an energetic Administrative Assistant to support the Recreation Department in a fast-paced municipal setting. You will manage registrations, permits, payroll, accounts payable, and public notices, becoming the friendly face behind town events.

The role emphasizes strong organizational and communication skills, with experience in Microsoft Office, Google Suite, and public-facing duties.

Qualifications

• Associate's degree in Business Administration or related field; 3 years of administrative experience required.
• Strong organization and record-keeping skills with confidential file management.
• Experience in municipal settings preferred.

Responsibilities

• Serve as the primary administrative contact, handling public inquiries, permits, registrations, and usage schedules.
• Process accounts payable, payroll, purchasing cards, invoices, deposits, and reconcile with Finance.
• Design program visuals, update the Town website/social media, coordinate seasonal guides, and issue notices.
• Assist with bid documents and provide support to Town boards, including agendas and minutes.
• Maintain databases, generate usage/sales reports, and assist with events or facility operations.

Skills

Strong organization

Record-keeping

Confidential file management

Customer service

Multitasking

Education

Associate's degree in Business Administration

Tools

Microsoft Office

Google Suite

Canva

Munis

Job description

The Town of Shrewsbury is looking for an energetic Administrative Assistant to support the Recreation Department in a fast-paced municipal setting. You will manage registrations, permits, payroll, accounts payable, and public notices, becoming the friendly face behind town events.

The role emphasizes strong organizational and communication skills, with experience in Microsoft Office, Google Suite, and public-facing duties.