Municipal Executive Assistant & Office Coordinator

Hardeeville south carolina; Hardeeville (SC); On-site; USD 48,000 - 75,000; Full time

Job summary

City of Hardeeville is seeking an Administrative Assistant to support executive functions and provide essential services to City Clerk, HR, and City Manager’s Office. The role includes front-desk interactions, data entry, records management, and event coordination.

The position requires a high school diploma or equivalent, with preferred associate degree and office experience. Full-time hours with occasional evenings or weekends may apply.

Qualifications

• Excellent verbal and written communication skills for interacting with the public and city staff.
• Ability to understand municipal operations and procedures to support multiple departments.
• Experience handling confidential information with discretion is preferred.

Responsibilities

• Serve as a frontline contact for visitors and callers; greet visitors and direct to the appropriate department.
• Manage inbound/outbound communications, including calls, emails, and mail distribution.
• Provide administrative support to municipal departments, including data entry and records management.
• Help organize and maintain municipal records, including correspondence, reports, and minutes.
• Schedule appointments, meetings, and events for staff and officials.
• Prepare agendas, documents, and presentations for meetings as needed.
• Support special projects and events assigned by administration or department heads.
• Maintain office supplies inventory and place orders as needed.
• Ensure adherence to municipal policies and procedures.
• Ensure timely processing of correspondence and reports to the City Manager’s Office.
• Open and secure designated building entrances to ensure access for staff.
• Prepare travel documents for Government vehicle inspections per requirements.
• Collect and deliver daily mail to the post office.
• Perform other duties as assigned.

Skills

Microsoft Office Proficiency

Communication skills

Organizational skills

Data entry

Education

High school diploma or equivalent

Associate degree in related field preferred

Tools

Microsoft Office Suite

Data management software

Job description

City of Hardeeville is seeking an Administrative Assistant to support executive functions and provide essential services to City Clerk, HR, and City Manager’s Office. The role includes front-desk interactions, data entry, records management, and event coordination.

The position requires a high school diploma or equivalent, with preferred associate degree and office experience. Full-time hours with occasional evenings or weekends may apply.